Administrative Assistant

Alzad Realestate; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

Alzad Realestate in Dubai is seeking an organized Real Estate Administrative Clerk to support client communication, document handling, and listings across platforms. You will maintain CRM records, manage listing content, and assist with permits and contracts to ensure compliant, efficient operations.

The role requires strong communication, meticulous documentation, and proactive coordination to keep daily workflows smooth in a busy real estate office.

Qualifications

• Maintain excellent communication with clients in person and over the phone
• Assist in addressing inquiries and providing information about available properties and services
• Prepare and organize property documents contracts and agreements
• Ensure all paperwork is accurate and complete
• Update and manage property listings on our website property finder and Bayut and other listing platforms
• Ensure property information photos and descriptions are current and appealing
• Create permits for properties including MOUs Contracts A B and F and issuing broker cards
• Maintain and update the CRM system with client information property details and transaction history
• Provide general administrative support to the real estate team including filing scanning and office supplies
• Assist in maintaining a well-organized and professional office environment
• Handle incoming mail emails and phone calls
• Ensure compliance with local real estate regulations including documentation and record-keeping requirements

Responsibilities

• Maintain excellent communication with clients in person and over the phone
• Assist in addressing inquiries and providing information about available properties and services
• Prepare and organize property documents contracts and agreements
• Ensure all paperwork is accurate and complete
• Update and manage property listings on our website property finder dubizzle amp Bayut and various listing platforms
• Ensure property information photos and descriptions are current and appealing
• I am creating permits for properties creating MOUs Contracts A B and F and issuing broker cards
• Maintain and update the customer relationship management CRM system keeping track of client information property details and transaction history
• Provide general administrative support to the real estate team including filing scanning and managing office supplies
• Assist in maintaining a well-organized and professional office environment
• Handle incoming mail emails and phone calls
• Ensure compliance with local real estate regulations including documentation and record-keeping requirements

Job description

Key Responsibilities

Client Interaction

• Maintain excellent communication with clients in person and over the phone
• Assist in addressing inquiries and providing information about available properties and services

Document Management

• Prepare and organize property documents contracts and agreements
• Ensure all paperwork is accurate and complete

Listing Management

• Update and manage property listings on our website property finder dubizzle amp Bayut and various listing platforms
• Ensure property information photos and descriptions are current and appealing
• I am creating permits for properties creating MOUs Contracts A B and F and issuing broker cards

Database Maintenance

• Maintain and update the customer relationship management CRM system keeping track of client information property details and transaction history

Administrative Support

• Provide general administrative support to the real estate team including filing scanning and managing office supplies

Office Coordination

• Assist in maintaining a well-organized and professional office environment
• Handle incoming mail emails and phone calls

Compliance

• Ensure compliance with local real estate regulations including documentation and record-keeping requirements