Personal Assistant cum Listings Administrator

Zooma Properties LLC; Dubai; Hybrid; AED 58,000 - 67,000; Full time

Job summary

Zooma Properties LLC is seeking a Personal Assistant cum Listings Administrator to join our Dubai team. This hybrid role combines executive support with hands-on property listings management across major portals, keeping calendars, correspondence, and listings accurate and current.

The successful candidate will manage senior management schedules, handle emails and calls, coordinate meetings with clients and developers, and liaise with the marketing team on listing visuals.

Qualifications

• Experience coordinating executive calendars and correspondence.
• Experience in real estate listings management is required or strongly preferred.
• Proficiency with MS Office and real estate listing portals.

Responsibilities

• Manage calendars, appointments, and meeting schedules for senior management.
• Handle correspondence — emails, calls, WhatsApp — professionally and promptly.
• Coordinate meetings with clients, developers, and internal teams.
• Prepare documents, presentations, and reports as needed.
• Assist with travel arrangements and other ad-hoc executive support tasks.
• Create, update, and maintain property listings across portals; ensure accuracy.

Skills

Calendar management

Communication

Organizational skills

MS Office / Google Workspace

Listing portals

Discretion

Time management

Tools

MS Office / Google Workspace

Property portals (Property Finder, Bayut, Dubizzle)

Job description

Zooma Properties is looking for a Personal Assistant cum Listings Administrator — a hybrid role combining executive support with property listings management. This position requires someone equally comfortable managing a manager's calendar and correspondence as they are keeping property listings accurate, updated, and live across portals. Candidates must have genuine prior experience in both areas — this is not a listings-only role.

Core Responsibilities

Personal Assistant Duties

• Manage calendars, appointments, and meeting schedules for senior management
• Handle correspondence — emails, calls, WhatsApp — professionally and promptly
• Coordinate meetings with clients, developers, and internal teams
• Prepare documents, presentations, and reports as needed
• Assist with travel arrangements and other ad-hoc executive support tasks
• Handle confidential information with discretion

Listings Administration Duties

• Create, update, and maintain property listings across portals (Property Finder, Bayut, Dubizzle, etc.)
• Ensure listing accuracy — pricing, availability, property details, photos, and descriptions
• Coordinate with agents to gather listing information and required documents
• Monitor listing performance and flag expired, duplicate, or non-compliant listings
• Maintain organized records of listing agreements and property files
• Liaise with the marketing team on listing visuals and promotional content

Requirements

• Prior experience as a Personal Assistant or Executive Assistant and prior experience in real estate listings administration — both are required, not one or the other
• Strong organizational and time-management skills
• Proficiency in MS Office / Google Workspace and familiarity with real estate listing portals
• Discreet, dependable, and able to multitask across two distinct functions
• Based in the UAE with a transferable visa, or willing to relocate
• Preferably Tagalog Speaker

What We Offer

• Exposure to both executive operations and real estate listings management
• Real involvement in high-value property portfolios and client-facing coordination
• Salary - 5500 AED
• Growth opportunity within a fast-scaling brokerage