Lead Expeditor - EOI

EHIF; Dubai; On-site; AED 180,000 - 220,000; Full time

Job summary

A major international engineering firm is seeking a Lead Expeditor for its Dubai unit. The ideal candidate will have over seven years of expediting experience in complex projects, demonstrating leadership in managing purchase orders, and ensuring timely delivery. Candidates must be qualified to ISCED Level 4/5 and have experience with ERP systems like Maximo and SAP. This role offers competitive salary, professional development, and comprehensive benefits.

Benefits

Competitive salary

Medical Insurance

Professional development opportunities

Employee Share Plan

Qualifications

• Minimum 7 years of expediting experience demonstrating results.
• Detailed knowledge of Suppliers, Manufacturing Schedules and Expediting.
• Previous experience in a relevant role.

Responsibilities

• Responsible for the expediting of Purchase Orders ensuring timely delivery.
• Coordinate all aspects of desk and field expediting.
• Manage the expediting team performance and workloads.

Skills

Expediting Experience

Communication Skills

Problem-Solving Skills

Team Player

Education

Qualified to ISCED Level 4/5

Tools

ERP systems (Maximo, Oracle, SAP)

Job description

Wood is recruiting for a Lead Expeditor to join its UAE Business Unit focusing on expediting of Purchase Orders to ensure delivery on time and within project schedules/purchase order terms for a Major Onshore Brownfield Project in Dubai, UAE.

This role is a full-time office-based role in Dubai, UAE with travel requirement.

The Role

This is an exciting opportunity for an experienced Lead Expeditor to join our UAE Business Unit.

What we can offer

• Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Commitment to continued professional development; development plans that are tailored to your individual needs and interests
• Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5-year service milestones

Key Objectives

• Responsible for the Expediting of Purchase Orders to ensure delivery on time and within project schedules/purchase order terms.
• Responsible for coordinating all aspects of desk and field expediting as determined by project strategy, processes and procedures.
• Ensure personnel carry out expediting activities have a clear understanding of processes and procedures.
• Manage and monitor the more challenging and complex packages &/or suppliers and identify delivery improvement opportunities by details analysis of supplier project schedules.

Key Accountabilities and Responsibilities

• Establishes priorities, assigns workloads and manages expediting team performance
• Review and manage the more difficult and complex aspects of the expediting workload.
• Has detailed understanding of the supplier delivery obligations from the terms and conditions of purchase
• Review and interpret supplier production plans/schedules, identify delivery improvement opportunities and negotiate delivery improvements / slippage recovery plans
• Creation of daily expediting reports in materials management system.
• Expediting of purchase orders daily with priority focus.
• Updating of materials management system with the expediting status of Purchase Orders.
• Continually set expediting follow up dates in materials management system.
• Obtain quotations for field expediting plans and C.V.’s of 3rd party expediting providers.
• Place purchase order for 3rd party expediting services.
• Liaise with field expediting suppliers to co-ordinate expediting visits.
• Receive, review and issue field expediting progress reports and update system accordingly.
• Review expediting reports to confirm status of orders, sub-orders and validate the agreed manufacturing schedules.
• Monitor the progress of receipt and return of supplier documentation.
• Notifying Supply Chain Manager of any potential schedule slippages.
• Negotiate improved delivery / recovery plans where required.
• Visit suppliers on request of the SCM and Material Manager on the project.
• Maintain an auditable file of all relevant purchasing documentation for each purchase order in relevant shared drive / area.
• Demonstrate commitment to safe working practices.
• Understands and lives Woods vision, values and behaviours.
• Understands and works to the Financial Management Framework

Working Relationships

Internal: Supply Chain Manager, Materials Manager, Procurement teams, Vendor Document Expeditors, Field Expeditors and Quality

External: Foster successful relationship with 3rd party expeditors and suppliers

Level of Influence and Decision-Making Authority

• Manage expediting strategy, reports and system updates. Liaise with quality / inspection team.
• Proactively identify and negotiate improvement opportunities with suppliers
• Ensure clear understanding of expediting processes and procedures ensure efficient and effective coordination of all field expediting activities to ensure minimum delay to order completion and inspection release dates.

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Expected

• Qualified to ISCED Level 4/5 (Post-Secondary non-tertiary/Short-Cycle tertiary)

Knowledge, skills and experience

• Minimum 7 years expediting experience demonstrating results
• Detailed knowledge of Suppliers, Manufacturing Schedules and Expediting.
• Detailed knowledge of terms and conditions of purchase/supplier obligations

Experience of

• Previous experience in a similar level role
• Previous use of ERP’s such as Maximo, Oracle, SAP
• Broad knowledge of Suppliers

Personal attributes

• Detailed Knowledge of Materials & Document Expediting Practices
• Strong Team Player
• Excellent Communication Skills
• Adaptability and Problem-Solving Skills

Ability to

• Work under pressure to meet deadlines
• Provide reports to senior management, as requested
• Delegate and coordinate tasks to colleagues

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.