Junior Operations & Front Desk Administrative Executive

Tanqeeb; Dubai; On-site; AED 60,000 - 88,000; Full time

Job summary

Tanqeeb in Dubai is seeking a highly organized, proactive operations assistant to support day‑to‑day activities across front desk, administration, client coordination, onboarding/KYC, billing, and general office operations.

You will liaise with Partners, Managers, and internal teams to ensure smooth delivery of services, manage calendars, prepare agendas, documents and reports, maintain filing systems, and assist with travel arrangements, invoicing, and client communications in a fast‑paced

Qualifications

• Bachelor's degree in Business Administration, Commerce, Accounting, Finance, or a related field.
• 2-6 years of experience in administration, operations, client services, accounts, KYC, or professional services.
• Excellent organizational and multitasking skills.
• Strong attention to detail and follow‑up ability.
• Good written and spoken English.
• Proficiency in MS Office, especially Excel, Word, Power Point, and Outlook.

Responsibilities

• Provide day-to-day administrative and operational support to Partners, Managers, and internal teams.
• Manage calendars, schedule meetings, conference calls, and appointments.
• Prepare meeting agendas, presentations, reports, and other documents.
• Prepare and maintain engagement letters, proposals, contracts, and client documentation.
• Maintain organized electronic and physical filing systems and shared folders.
• Update client, project, engagement, and operational trackers.
• Coordinate with internal teams and clients for documents, approvals, signatures, and follow‑ups.
• Track deadlines, project milestones, pending actions, and deliverables.
• Support new client onboarding and KYC documentation.
• Assist with basic invoice preparation, billing milestone tracking, and payment follow‑ups.
• Manage incoming correspondence and ensure timely responses/follow‑ups.
• Assist with travel arrangements, office coordination, and other administrative requirements when needed.
• Ensure records and documentation are accurate, complete, and maintained confidentially.
• Support management with ad-hoc administrative, operational, and reporting requirements.

Job description

We are looking for a highly organized, detail-oriented, and proactive individual to support the day-to‑day operations of our professional services practice. This is a multi‑functional role covering front desk, administration, client coordination, documentation, onboarding/KYC support, billing, and general office operations.

Location: Dubai

Employment Type: Full‑time

Key Responsibilities

• Provide day-to-day administrative and operational support to Partners, Managers, and internal teams.
• Manage calendars, schedule meetings, conference calls, and appointments.
• Prepare meeting agendas, presentations, reports, and other documents.
• Prepare and maintain engagement letters, proposals, contracts, and client documentation.
• Maintain organized electronic and physical filing systems and shared folders.
• Update client, project, engagement, and operational trackers.
• Coordinate with internal teams and clients for documents, approvals, signatures, and follow‑ups.
• Track deadlines, project milestones, pending actions, and deliverables.
• Support new client onboarding and KYC documentation.
• Assist with basic invoice preparation, billing milestone tracking, and payment follow‑ups.
• Manage incoming correspondence and ensure timely responses/follow‑ups.
• Assist with travel arrangements, office coordination, and other administrative requirements when needed.
• Ensure records and documentation are accurate, complete, and maintained confidentially.
• Support management with ad-hoc administrative, operational, and reporting requirements.

Requirements

• Bachelor's degree in Business Administration, Commerce, Accounting, Finance, or a related field.
• 2-6 years of experience in administration, operations, client services, accounts, KYC, or professional services.
• Excellent organizational and multitasking skills.
• Strong attention to detail and follow‑up ability.
• Good written and spoken English.
• Proficiency in MS Office, especially Excel, Word, Power Point, and Outlook.
• Ability to manage multiple priorities and work in a fast‑paced environment.