Junior Administrative Assistant

Emirates Flight Catering; Dubai; On-site; AED 78,000 - 112,000; Full time

Job summary

Emirates Flight Catering is seeking a detail-oriented office administrator to support clerical tasks in a hospitality-focused environment. You will handle data entry, timesheets, and document control while maintaining accuracy for payroll and invoicing.

You’ll respond to calls, manage messages, and assist with office supply orders to control costs. Ideal candidates have at least 2 years in hospitality and 1 year in a similar clerical role, with proficiency in MS Word/Excel and strong

Qualifications

• Secondary school certificate required.
• Minimum 2 years’ experience in hospitality industry.
• At least 1 year in a clerical/office administrative role.
• ERP experience is preferred.

Responsibilities

• Act swiftly on customer feedback to facilitate month-end reconciliation and accurate invoicing.
• Validate and adjust data entries against production reports for accurate documentation.
• Place consolidated orders for office supplies and control stationery costs.
• Answer calls politely, take messages and route to colleagues.
• Perform general clerical duties including photocopying, mailing, and document control.
• Carry out Time & Attendance related work to align timesheets for payroll.
• Seek guidance from the reporting manager for amendments to delivery notes and reports to rectify errors.
• Ensure compliance with Health and Safety policies.

Skills

ERP

Timesheet

MS Word

MS Excel

PowerPoint

Communication

Attention to detail

Interpersonal skills

Data entry

Numbers

Education

Secondary school certificate

Job description

Act swiftly on the customer feedback concerning delivery notes, wrong encoding and others to facilitate proper month end reconciliation and accurate invoicing.

Validate and adjust the data entries against production reports to ensure accurate documentation and reporting.

Place consolidated order for office supplies and apply control measures to reduce office stationery costs.

Answer all incoming calls in a pleasant and polite manner, take messages and re‑direct calls to appropriate colleagues in order to help customers .

Perform general clerical duties that include but not limited to photocopying, mailing and document control, which will complement the departments’ goals.

Carry out Time & Attendance (TAAS) related work to ensure employees’ timesheets are aligned for payroll.

Seek guidance and approval from the reporting manager on any amendments to delivery notes and the various production reports to rectify any errors

• Ensure compliance to all Health and Safety policies to maintain a safe work environment for yourself and colleagues.

Qualifications

Educational Qualification
Secondary school certificate
Work Experience
Minimum of 2 years’ experience in hospitality industry
At least 1 year experience in similar clerical/office administrative role

Skills

• Working experience with ERP
• Knowledge of Timesheet
• Should be competent in Microsoft Word, Excel, PowerPoint.
• Should have excellent communication skills
• Should have an eye for detail
• Excellent interpersonal skills
• understanding of numbers and proficient in data entry