HR Office Manager

Client of Faststream Recruitment Limited; Dubai; On-site; AED 180,000 - 280,000; Full time

Benefits offered by this job

International organisation

Multicultural environment

Career development

Job summary

A leading international maritime organisation in Dubai seeks an experienced HR and Office Administration Manager to oversee HR operations across the employee lifecycle and ensure smooth day-to-day office activities. The role partners with local management and global stakeholders on recruitment, onboarding, payroll coordination, employee relations, compliance and administration.

The successful candidate will manage records, visas, documentation, and provide comprehensive HR support in a

Qualifications

• Bachelor’s degree in a relevant field and HR administration experience.
• Minimum 5 years’ experience in HR and office administration.
• Strong knowledge of UAE employment legislation and HR best practices.
• Experience supporting payroll processes and HR administration.
• Highly organized with attention to detail and stakeholder management.
• Fluent in English and Arabic, written and spoken.

Responsibilities

• Recruitment onboarding and employee lifecycle support with documentation and inductions.
• HR operations including performance management, leaves, benefits, and relations.
• Payroll coordination and payroll reporting support.
• Office management and administration of facilities and services.

Skills

HR operations

Office administration

Stakeholder management

Bilingual English/Arabic

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Human Resources

Tools

HR systems

Microsoft Office

Job description

A leading international maritime organisation is seeking an experienced HR amp Office Administration Manager to support its Dubai office This is a broad and hands‑on role responsible for managing HR operations across the employee lifecycle while ensuring the efficient day‑to‑day running of the office The successful candidate will work closely with local management and global stakeholders to support recruitment onboarding payroll coordination employee relations compliance and office administration

Key Responsibilities

• Recruitment Onboarding amp Employee LifecycleSupport hiring managers with recruitment activities and candidate coordinationManage onboarding processes including employment documentation visas travel arrangements accommodation and inductionsPrepare employment contracts HR correspondence salary certificates and related documentationOversee employee offboarding final settlements visa cancellations and exit proceduresMaintain accurate employee records and HR documentation
• HR OperationsManage daily HR activities and employee administrationSupport performance management employee transfers promotions disciplinary processes and employee relations mattersCoordinate attendance leave administration overtime and employee benefitsEnsure compliance with local employment legislation and internal policiesAct as a point of contact for HR-related queries and employee support
• Payroll amp AdministrationCoordinate monthly payroll activities with internal and external stakeholdersEnsure payroll accuracy compliance and record keepingPrepare HR and payroll reports as requiredSupport compensation reviews audits and compliance activities
• Office ManagementOversee office administration activities to ensure smooth daily operationsCoordinate office services facilities and administrative support functionsSupport management with ad hoc projects and administrative requirements

What s on Offer

• Opportunity to join a well-established international maritime organisation
• Diverse and multicultural working environment
• Broad HR and operational responsibilities
• Long-term career development within a global business

Bachelor's Degree in Business Administration, Human Resources, or a related fieldMinimum 5 years' experience within HR and office administrationStrong understanding of UAE employment legislation and HR best practicesExperience supporting payroll processes and HR administrationHighly organised with excellent attention to detailStrong communication and stakeholder management skillsAbility to manage multiple priorities within a fast-paced international environmentExperience using HR systems and Microsoft Office applicationsFluent in English and Arabic, both written and spoken