HR & Finance Admin Specialist | UAE Payroll & Compliance

THA by ARMONIA; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

THA by ARMONIA in Dubai seeks an Administrator / Finance Executive to run people administration, payroll and corporate compliance. You’ll own the employee lifecycle from offer letters to final settlements and prepare payroll inputs for Finance, ensuring licenses and insurances never lapse.

You’ll link employees, departments, GM, Finance and external providers. You will handle onboarding, visa coordination, WPS payroll, contract drafting, gratuity calculations and trackers, while maintaining

Qualifications

• Bachelor's degree in Business Administration, Accounting, Finance or related field.
• 3+ years in administration, HR administration or finance, ideally in the UAE.
• Working knowledge of UAE labour law, visa processes, WPS and end-of-service gratuity rules.
• Experience with accounting software (Xero preferred) and strong Excel skills.
• Proficient with Microsoft 365, OneDrive and Outlook.
• Excellent written and spoken English; Arabic language skills are advantageous.

Responsibilities

• Manage Employee Onboarding, Tracking & Offboarding processes.
• Prepare offer letters for approval and coordinate visa applications and renewals.
• Enroll new joiners in medical insurance and manage leavers’ policy removal.
• Coordinate device provisioning, email accounts and system access.
• Prepare final settlements and end-of-service gratuity calculations.
• Handle payroll inputs, monthly pay run and payroll processing (WPS).
• Process salaries, issue pay slips and review finance payable reports.
• Coordinate bank payments and follow up receivables with the sales team.
• Maintain renewals for licenses and insurance policies to avoid lapses.
• Keep documents and trackers organized; support vendor registrations and client documentation.

Skills

Interpersonal skills

Organisational skills

Attention to detail

Communication

Education

Bachelor's degree in Business Administration or related field

Tools

Xero

Excel

Microsoft 365

Job description

THA by ARMONIA in Dubai seeks an Administrator / Finance Executive to run people administration, payroll and corporate compliance. You’ll own the employee lifecycle from offer letters to final settlements and prepare payroll inputs for Finance, ensuring licenses and insurances never lapse.

You’ll link employees, departments, GM, Finance and external providers. You will handle onboarding, visa coordination, WPS payroll, contract drafting, gratuity calculations and trackers, while maintaining