HR ASSISTANT

DP World; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

DP World in Dubai is seeking a skilled HR Administrative professional to manage leave processes and payroll-support tasks. The role involves manual leave handling, data uploads to the HR system, and ensuring policy compliance across Business Units.

You will maintain accurate records, prepare leave-related reports, and support payroll data reconciliation while addressing employee inquiries. A Bachelor’s degree in HR and 5+ years in HR admin are expected.

Qualifications

• Bachelor's degree in HR or related field.
• Minimum 5 years of experience in an HR administrative role, with focus on leave management/payroll support.

Responsibilities

• Receive and process leave requests manually from various BUs with required approvals.
• Bulk upload of leave entries into HR system with accuracy and policy adherence.
• Cross-check leave entries to rectify discrepancies or errors.
• Update employee records with leave resumption dates promptly and accurately.
• Generate and distribute regular leave eligibility reports to stakeholders.
• Analyze leave entitlements and identify potential issues or improvements.
• Respond to employee queries regarding leave balances, policies, and procedures.
• Assist in monthly payroll by gathering attendance, leave, deductions/additions data.
• Prepare documents for payroll processing, such as timesheets and leave forms.
• Assist HR Manager with other HR administrative tasks.
• Maintain confidentiality of sensitive employee information.

Skills

HRIS/HRM systems

Excel

Word & Outlook

Mass data import/upload

Data analysis

Education

Bachelor's degree in human resources or related field

Tools

HRIS software

Job description

Key Responsibility:

• Receive and process leave requests manually from various Business Units (BUs), ensuring all required information and approvals are obtained.

• Perform bulk uploading of leave entries into the HR system, maintaining accuracy and adherence to company policies.

• Conduct thorough cross-checking of all leave entries to identify and rectify any discrepancies or errors.

• Update employee records with leave resumption dates promptly and accurately.

• Generate and distribute regular leave eligibility reports to relevant stakeholders.

• Conduct detailed analysis of leave entitlements, identifying potential issues or areas for improvement.

• Respond to employee queries regarding leave balances, policies, and procedures.

• Assist in the preparation of monthly payroll by gathering and verifying necessary data, including attendance, leave, and any deductions/additions.

• Prepare and organize supporting documents for payroll processing, such as timesheets, leave forms, and other relevant records.

• Assist with other HR administrative tasks as assigned by the HR Manager or Senior HR Officer.

• Maintain confidentiality of all sensitive employee information.

Qualifications and Experience:

Bachelor's degree in human resources or a related field.

Minimum 5 Years experience in an HR administrative role, with a strong focus on leave management and/or payroll support

Skills Required:

• Proficiency in HRIS/HRM systems (experience with bulk data uploading is highly preferred).

• Excellent command of Microsoft Office Suite, particularly Excel (for data analysis and reporting)

• HRIS/HRM Systems.

• General proficiency in Word and Outlook for communication and document creation.

• Advanced Excel skills for data manipulation, analysis, reporting, and creating supporting documents

• Specific experience and comfort with mass importing or uploading data into HR systems.

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