Human Resources Officer

University of Kalba; Sharjah; On-site; AED 180,000 - 240,000; Full time

Job summary

University of Kalba is seeking an HR coordinator to manage leave, contract renewals, and probation evaluations for university staff. The role covers benefits processing, data changes, attendance, and compliance. You will also handle salary and business mission requests, and employee clearance upon departure.

The ideal candidate has 2–4 years UAE experience in higher education, a relevant bachelor's degree, and may hold CIPD/SHRM credentials. UAE Nationals are prioritized.

Qualifications

• 2–4 years UAE experience in a similar role, preferably in higher education.
• Bachelor's degree in Business Administration, HR or a related field; professional HR certification is a plus.
• Priority given to UAE Nationals.

Responsibilities

• Manage Leave Management across all leave types and verify against attendance.
• Oversee Contract Renewals, probation evaluations and renewal letters.
• Process Employee Benefits, allowances, and related requests in the HR system.
• Handle Transfers and data changes including job titles and education records.
• Process Salary & Business Mission requests, issue certificates as needed.
• Maintain Attendance & Punctuality records and apply disciplinary actions as required.
• Coordinate Employee Clearance and End-of-Service processing for departures.
• Ensure Data Confidentiality and Compliance with university policies.
• Support additional HR tasks as assigned by the line manager.

Skills

Leave Management

Confidentiality

Communication

HR ERP systems

Microsoft Office

Time management

Multitasking

Governance

Education

Bachelor's degree in Business Administration or HR

HR certification (CIPD, SHRM)

Tools

HR ERP systems

Microsoft Office

Job description

Leave Management

• Process all types of leaves annual maternity unpaid leave compensation leave escort leave etc Ensure timely submission of return-from-leave requests after verifying them against the attendance system Process long sick leave requests and ensure all required documents are submitted before forwarding them to the medical committee

Contract Renewals & Probation Evaluations

• Handle the contract renewal process including obtaining renewal decisions from line managers issuing renewal letters attaching required documents e.g performance appraisal score and completing renewals in the HR system Monitor employees nearing the end of their probation period and ensure their evaluations and status confirmations are completed by the line manager

Employee Benefits & Allowances

• Process all types of employee benefits and allowances on the HR system such as job promotions annual travel tickets distinction awards special allowances annual increments transportation allowances and overtime requests

Employee Transfers & Changes

• Process transfers and employee data changes in the HR system including job title changes marital status updates and educational degree modifications

Salary & Business Mission Requests

• Issue salary certificates "To Whom It May Concern" for academic and non-academic staff and ensure accuracy and timely processing Process Business Mission requests through the HR online application and verify compliance with university policies

Attendance & Punctuality Management

• Manage the attendance system including creating new accounts fingerprint registration for new joiners attendance schedules shift adjustments and learning program days Monitor attendance records and report violations such as late arrivals early departures and absences Apply disciplinary actions related to attendance and punctuality according to university regulations

Employee Clearance & End-of-Service Processing

• Follow up on the clearance process for departing employees with concerned departments to ensure a smooth exit process

Data Confidentiality & Compliance

• Maintain the confidentiality and security of all employee data including personal and financial information

Additional Responsibilities

• Complete any other HR-related tasks as assigned by the line manager within the expected time frame

Educational Level / Required Certificates

• Bachelor's degree in Business Administration, Human Resources, or a relevant field.
• A professional HR certification (CIPD, SHRM, etc.) is a plus.

Experience

2 – 4 years of UAE experience in a similar role, preferably in higher education institutions

Priority is given to UAE Nationals.

Required Competencies

• Leave ManagementConfidentiality and Discretion
• Communication and Interpersonal Skills for both Arabic and English
• Proficiency in handling HR ERP systems
• Strong integrity, governance commitment, and follow-up skills
• Team player with flexibility and adaptability
• Proficiency in Microsoft Office applications
• Strong time management and multitasking abilities