HR & Administrative Officer

HR jobs in Dubai; Dubai; On-site; AED 78,000 - 123,000; Full time

Job summary

E Star Travel Agency L.L.C in Dubai is seeking an organized HR & Administrative Officer to support HR functions and daily office administration. You will handle recruitment coordination, employee documentation, attendance tracking, onboarding, and filing, while maintaining confidentiality and coordinating travel and internal communications.

Strong organizational skills and proficiency with MS Office are essential; you will liaise with multiple departments to ensure smooth operations.

Qualifications

• Experience with HR administration and recruitment coordination.
• Ability to maintain confidential employee records and documentation.
• Proficiency in Microsoft Word and Excel; strong written and verbal communication.
• Organized with attention to detail and ability to multitask.

Responsibilities

• Assist HR and administrative functions, including onboarding and documentation.
• Coordinate recruitment activities and interview scheduling with departments.
• Maintain employee records, attendance, leave and HR databases.
• Manage office communications, filing systems and routine correspondence.

Skills

Organizational skills

Time-management

Communication skills

Interpersonal skills

Attention to detail

Multitasking

Tools

Microsoft Word

Microsoft Excel

HRIS

Applicant Tracking System

Job description

Role Overview:

E Star Travel Agency L.L.C is seeking an organized and proactive HR & Administrative Officer to support human resources functions and daily office administration in Dubai. The role involves recruitment coordination, employee documentation, attendance management, office administration, recordkeeping, and internal communication. The ideal candidate should have strong organizational and interpersonal skills, attention to detail, and the ability to manage HR and administrative responsibilities efficiently.

Human Resources Administration:

Maintain and update employee records, personnel files, and HR databases. Prepare HR letters, employment documents, internal notices, and other personnel documentation. Assist with tracking employee attendance, leave requests, and related records. Support the coordination of employee onboarding and joining formalities. Maintain confidentiality when handling employee information and HR documentation.

Recruitment and Employee Coordination:

Assist with posting vacancies and coordinating recruitment activities. Review applications and arrange interviews with relevant departments. Communicate with candidates regarding interview schedules and recruitment updates. Coordinate documentation and administrative requirements for new employees. Respond to routine employee inquiries and direct complex matters to the appropriate personnel.

Office Administration:

Manage incoming calls, emails, correspondence, and routine office inquiries. Organize and maintain physical and digital filing systems. Prepare letters, reports, spreadsheets, and other administrative documents. Schedule meetings, appointments, and internal administrative activities. Monitor office stationery and supplies and coordinate replenishment when required.

Travel and Operational Coordination:

Provide administrative support for routine travel-related office coordination. Assist with organizing schedules, appointments, and relevant documentation. Coordinate with internal teams to ensure timely completion of administrative requests. Maintain organized records of office activities and correspondence. Support daily administrative operations and other tasks assigned by management.

Reporting and Documentation:

Prepare routine HR and administrative reports as required. Update employee information and office records accurately. Track pending documentation and follow up with relevant team members. Assist with organizing documents for internal reviews and administrative checks. Support improvements to filing systems and office procedures.

Essential Skills:

Strong organizational and time-management abilities. Good written and verbal communication skills. Proficiency in Microsoft Office applications, particularly Word and Excel. Attention to detail in document preparation and recordkeeping. Ability to manage multiple tasks and meet deadlines. Professional approach to handling confidential information.

Preferred Skills:

Familiarity with HR administration, recruitment coordination, and employee documentation. Understanding of general office administration procedures. Experience using HR systems or administrative software. Good coordination and interpersonal skills. Familiarity with travel agency or service-sector administrative operations.

About the Company:

E Star Travel Agency L.L.C is the organization recruiting for this position. The role supports human resources activities, office administration, and the coordination of daily business operations.