HR and Admin Officer

HR jobs in Dubai; Dubai; On-site; AED 67,000 - 95,000; Full time

Job summary

Silver Star Printing Materials Trading LLC in Dubai seeks a detail-oriented HR and Admin Officer to support HR activities and daily office administration. You will coordinate recruitment, maintain employee records, manage attendance and leave, assist onboarding, and ensure smooth operations across departments with confidentiality and professionalism.

Join a proactive team in a busy environment, handling documentation, record management, and interdepartmental communications while upholding

Qualifications

• Previous experience in HR administration or office administration.
• Strong written and verbal communication.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Word and Excel.

Responsibilities

• Maintain accurate employee records and HR documentation.
• Coordinate interview schedules and onboarding documentation.
• Handle daily office communications and administrative tasks.
• Prepare HR and administrative reports and filing systems.
• Facilitate information flow between departments.

Skills

HR administration

Office administration

Attention to detail

Time management

Confidentiality

Communication skills

Tools

Microsoft Word

Microsoft Excel

Job description

Role Overview : Silver Star Printing Materials Trading LLC

is seeking a detail-oriented and organized HR and Admin Officer to support human resources activities and daily office administration in Dubai. The successful candidate will help coordinate recruitment, maintain employee records, manage attendance and leave documentation, support onboarding procedures, and ensure smooth administrative operations. This role requires strong organizational skills, professional communication, confidentiality, and the ability to manage multiple tasks efficiently.

Human Resources Administration

Maintain accurate and up-to-date employee records, personal files, and HR documentation. Assist with preparing employment letters, internal notices, and other HR-related documents. Monitor employee attendance, leave requests, and related records. Support the implementation of HR policies and internal procedures. Handle confidential employee information with professionalism and discretion.

Recruitment and Onboarding:

Coordinate interview schedules and communicate with shortlisted candidates. Assist with preparing offer letters and onboarding documentation. Support new employees throughout the joining process. Maintain recruitment records and update candidate information. Coordinate with relevant departments to ensure a smooth onboarding experience.

Office Administration:

Manage daily office administrative activities and maintain an organized working environment. Handle incoming calls, emails, correspondence, and routine inquiries. Maintain office files, records, stationery, and administrative supplies. Coordinate meetings, appointments, and internal communications.Provide administrative support to management and other departments as required.

Documentation and Record Management:

Prepare, organize, and maintain HR and administrative reports. Ensure documents are properly filed and readily accessible when needed. Assist in tracking document renewals, employee records, and administrative deadlines. Support the preparation of reports and summaries for management review. Maintain accurate digital and physical filing systems.

Coordination and Communication:

Liaise with employees, management, and external service providers on administrative matters. Follow up on pending documents, approvals, and routine office requests. Assist in coordinating internal activities and employee-related communications. Support efficient information flow between departments. Handle day-to-day administrative issues promptly and professionally.

Requirements:

Previous experience in HR administration, office administration, or a similar role. Good written and verbal communication skills. Strong organizational skills and attention to detail. Proficiency in Microsoft Office applications, particularly Word and Excel. Ability to maintain confidentiality and handle sensitive information responsibly. Strong time-management skills and the ability to prioritize multiple tasks. A professional, cooperative, and solution-oriented approach to work.

About the Company:

Silver Star Printing Materials Trading LLC operates in the printing materials trading sector. The HR and Admin Officer will support the company's internal HR processes and administrative activities, helping maintain organized records, effective coordination, and efficient day-to-day office operations.

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