HR & Admin Assistant

Life Pharma FZE; Dubai; On-site; AED 45,000 - 78,000; Full time

Job summary

Life Pharma FZE in Dubai is seeking a proactive HR & Admin Assistant to support day-to-day HR operations and administration. This entry-level role is ideal for fresh graduates and early-career professionals aiming to gain practical experience in HR and office tasks.

You will assist with CV screening, attendance tracking, HR documentation, HRIS updates, employee records, reporting, and general coordination with various departments, while upholding confidentiality and attention to detail.

Qualifications

• Bachelor's Degree or Diploma in HR, Business Administration, or a related field.
• Freshers based in UAE are welcome to apply.
• 0-2 years HR or Admin experience in UAE encouraged.
• Basic knowledge of HRIS or HR software preferred.
• Good MS Excel and MS Office skills.

Responsibilities

• Support the HR team with daily HR operations and administrative activities.
• Assist with CV screening, candidate shortlisting, interview scheduling, and applicant coordination.
• Maintain employee records, personnel files, and HR documentation accurately.
• Monitor attendance records and follow up on missing or incorrect attendance entries.
• Assist with shift scheduling and related coordination.
• Update and maintain employee information in the HRIS system.
• Support leave management, attendance processing, and other routine HRIS activities.
• Assist with petty cash record keeping and reconciliation.
• Organize and maintain both physical and digital HR files.
• Prepare HR reports, trackers, and spreadsheets as required.
• Coordinate with employees and departments for routine HR matters.
• Provide administrative support to the HR department.
• Ensure all HR records are maintained accurately while preserving confidentiality.

Skills

HR administration

Recruitment support

Attendance management

Documentation

Interpersonal communication

Multitasking

Education

Bachelor's Degree or Diploma in HR/Business Administration

Tools

MS Excel

Microsoft Office

HRIS

HR software

Job description

Life Pharma FZE is looking for a proactive and well-organized HR & Admin Assistant to join its team in Dubai. This opportunity is ideal for fresh graduates and early-career HR professionals who are eager to build practical experience in human resources and administration within a professional work environment. The successful candidate will assist with a variety of HR functions, including recruitment support, attendance management, HR documentation, HRIS updates, employee records, reporting, and general administrative tasks. This role offers excellent exposure to day-to-day HR operations while providing opportunities for learning and career growth.

Key Responsibilities:

• Support the HR team with daily HR operations and administrative activities.
• Assist with CV screening, candidate shortlisting, interview scheduling, and applicant coordination.
• Maintain employee records, personnel files, and HR documentation accurately.
• Monitor attendance records and follow up on missing or incorrect attendance entries.
• Assist with shift scheduling and related coordination.
• Update and maintain employee information in the HRIS system.
• Support leave management, attendance processing, and other routine HRIS activities.
• Assist with petty cash record keeping and reconciliation.
• Organize and maintain both physical and digital HR files.
• Prepare HR reports, trackers, and spreadsheets as required.
• Coordinate with employees and departments for routine HR matters.
• Provide administrative support to the HR department.
• Ensure all HR records are maintained accurately while preserving confidentiality.

Requirements:

• Bachelor's Degree or Diploma in Human Resources, Business Administration, or a related field.
• Freshers currently based in the UAE are welcome to apply.
• Candidates with 0-2 years of HR or Administration experience in the UAE are encouraged to apply.
• Basic knowledge of HRIS or HR software is preferred.
• Good working knowledge of MS Excel and Microsoft Office.
• Strong organizational, documentation, and record-keeping skills.
• Good communication and interpersonal abilities.
• Ability to manage multiple tasks and meet deadlines.
• High attention to detail and accuracy.
• Willingness to learn and support different HR functions.

Strong knowledge of:

• HRIS / HR Software
• Microsoft Excel
• Microsoft Office Applications Bachelor's Degree or Diploma in Human Resources, Business Administration, or a Related Field