HR Admin

Ninja@8625; Dubai; On-site; AED 50,000 - 75,000; Full time

Job summary

Ninja@8625 is seeking a motivated HR & Administration Officer to manage daily HR activities and administrative operations in the UAE. You will handle recruitment, onboarding, payroll support, records, and compliance with UAE Labour Law.

The role requires strong communication, organizational and coordination skills, with proficiency in MS Office and English; residency in the UAE is preferred. Knowledge of HR procedures and government processes is essential.

Qualifications

• Bachelor's degree or diploma in HR, business administration or related field.
• 2–5 years of relevant HR and admin experience.
• Knowledge of UAE Labour Law and HR documentation.
• Proficiency in MS Office (Excel, Word).
• Strong written and verbal English communication.
• Ability to handle confidential information.
• Residence in the UAE is preferred.

Responsibilities

• Manage recruitment, job postings, CV screening, interview scheduling and follow-ups.
• Coordinate onboarding, orientation, and exit processes.
• Maintain employee files, attendance and HR databases.
• Prepare employment contracts and HR documents.
• Assist payroll, overtime calculations and attendance reporting.
• Coordinate visa, Emirates ID and government procedures.
• Handle office supplies, emails, calls, and filing.

Skills

HR management

2-5 years experience

UAE Labour Law

HR documentation

MS Office

English communication

Confidentiality

UAE residency preferred

Education

Bachelor's degree in HR or related field

Diploma in Business Administration

Tools

Microsoft Excel

Microsoft Word

MS Office Suite

Job description

Job Description

We are looking for a motivated and organized HR & Administration Officer to manage daily human resources activities and administrative operations. The ideal candidate should have good communication, organizational, and coordination skills, along with knowledge of UAE labour laws and HR procedures.

Key Roles & Responsibilities

Human Resources

• Manage recruitment, job postings, CV screening, interview scheduling, and candidate follow-ups.
• Coordinate employee onboarding, orientation, and exit procedures.
• Maintain employee files, personal records, attendance, leave records, and HR databases.
• Prepare employment contracts, offer letters, warning letters, and other HR documents.
• Assist with payroll preparation, overtime calculations, and monthly attendance reports.
• Monitor employee performance, probation periods, and contract renewals.
• Support employee relations and handle HR-related queries.
• Ensure HR policies and procedures comply with applicable UAE Labour Law requirements.
• Coordinate visa, work permit, Emirates ID, and medical procedures with relevant authorities or service providers.

Administration

• Manage office supplies, equipment, and general office maintenance.
• Handle incoming calls, emails, correspondence, and document filing.
• Maintain company records, licenses, and administrative documents.
• Coordinate meetings, appointments, travel arrangements, and other office activities.
• Liaise with government authorities, suppliers, and service providers when required.
• Prepare daily, weekly, and monthly administrative reports.
• Support management with other HR and administrative tasks as assigned.

Skills

• Bachelor's degree or diploma in Human Resources, Business Administration, or a related field preferred.
• 2–5 years of relevant HR and administration experience preferred.
• Knowledge of UAE Labour Law and HR documentation procedures.
• Proficiency in Microsoft Office, especially Excel and Word.
• Good written and verbal communication skills in English.
• Strong organizational, multitasking, and problem-solving abilities.
• Ability to maintain confidentiality and handle sensitive employee information.
• Candidates currently residing in the UAE are preferred.