Hotel Purchasing & Contracts Specialist

Hilton; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Hilton Dubai Palm Jumeirah is seeking a Purchasing Clerk to support contract negotiations, purchasing of goods, and meticulous record-keeping related to transactions and vendor performance. You will source competitive quotations, manage supplier data, and ensure adherence to Hilton policies across purchasing operations.

The role emphasizes maintaining budget records, precise purchasing orders, and timely month-end reporting, with responsibilities extending to coordination with hotel management

Qualifications

• Strong financial knowledge and ability to work with budgets.
• Proficient in MS Excel and data handling.
• Excellent time management and organisational skills.

Responsibilities

• Obtain competitive quotations for hotel requirements and ensure best product sourcing.
• Maintain current locally nominated supplier information.
• Manage database of active local contracts with suppliers.
• Ensure Purchasing Manual is current.
• Oversee purchasing administration per Hilton policies and standards.
• Maintain a record of commitments for budgets and inform senior managers of updates.
• Ensure a system for allocating and reconciling purchase orders.
• Monitor contracts, leases, and nominations within purchasing.
• Prepare month-end accounts reports accurately and timely.
• Execute tasks as instructed by Hotel Management.

Skills

Budgeting

MS Excel

Time management

Education

Finance/Accounting degree

Tools

ERP systems

Job description

Hilton Dubai Palm Jumeirah is seeking a Purchasing Clerk to support contract negotiations, purchasing of goods, and meticulous record-keeping related to transactions and vendor performance. You will source competitive quotations, manage supplier data, and ensure adherence to Hilton policies across purchasing operations.

The role emphasizes maintaining budget records, precise purchasing orders, and timely month-end reporting, with responsibilities extending to coordination with hotel management