Hospitality Purchasing & Receiving Specialist

AccorHotels Middle East; Abu Dhabi; On-site; AED 80,000 - 100,000; Full time

Benefits offered by this job

Discounted hotel rates

Learning programs through Accor Academ

Talent development opportunities

CSR initiatives like Planet 21

Job summary

AccorHotels Middle East is seeking a Procurement Specialist to manage day-to-day purchasing and receiving activities in a luxury Abu Dhabi hotel. You will coordinate with suppliers, prepare purchase orders, verify deliveries, and maintain accurate records, ensuring cost control and quality compliance across departments.

The role requires attention to detail, strong organizational skills, and experience in hospitality procurement.

Qualifications

• Previous experience in purchasing, receiving, procurement, stores, or a similar role within hotel or hospitality environment.
• Knowledge of purchasing and receiving procedures and documentation.
• Good understanding of supplier coordination and basic cost-control principles.
• Strong attention to detail and numerical accuracy.
• Good organizational and time-management skills.
• Ability to identify discrepancies and resolve receiving issues efficiently.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office; experience with hotel procurement or inventory systems is an advantage.
• Ability to work effectively with multiple departments in a fast-paced hotel environment.
• Good command of English; additional languages are an advantage.

Responsibilities

• Manage day-to-day purchasing activities in accordance with hotel policies and approved procedures.
• Prepare and process purchase orders based on approved requisitions and operational requirements.
• Coordinate with suppliers to obtain quotations, confirm prices, availability, and delivery schedules.
• Receive and inspect all incoming goods and supplies delivered to the hotel.
• Verify delivered items against purchase orders, delivery notes, specifications, quantities, and quality standards.
• Identify and report discrepancies, damaged goods, incorrect deliveries, or quality issues to the relevant departments.
• Ensure all receiving documents are accurately completed and properly recorded.
• Coordinate with the Stores and relevant hotel departments for the proper handling and storage of received items.
• Maintain accurate records of purchases, deliveries, invoices, and receiving reports.
• Ensure proper documentation and approvals are obtained before processing purchases and receiving goods.
• Assist with monitoring supplier performance, pricing, delivery times, and product quality.
• Follow hotel standards for food, beverage, operating supplies, equipment, and other purchased items.
• Ensure compliance with health, safety, hygiene, and food safety requirements when receiving food and beverage products.
• Conduct regular checks to ensure received goods meet agreed specifications and standards.
• Work closely with Finance to ensure purchasing and receiving records match invoices and supporting documents.
• Support inventory control and stock management activities when required.
• Maintain professional relationships with suppliers and internal departments.
• Ensure confidentiality, accuracy, and integrity of purchasing and receiving information.
• Perform other duties and responsibilities assigned by the management.

Skills

Good command of English

Microsoft Office

Communication skills

Attention to detail

Tools

Hotel procurement software

Job description

AccorHotels Middle East is seeking a Procurement Specialist to manage day-to-day purchasing and receiving activities in a luxury Abu Dhabi hotel. You will coordinate with suppliers, prepare purchase orders, verify deliveries, and maintain accurate records, ensuring cost control and quality compliance across departments.

The role requires attention to detail, strong organizational skills, and experience in hospitality procurement.