Purchasing Clerk | Hilton Dubai Palm

Hilton; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Hilton Dubai Palm Jumeirah is seeking a Purchasing Clerk to support contract negotiations, purchasing of goods, and meticulous record-keeping related to transactions and vendor performance. You will source competitive quotations, manage supplier data, and ensure adherence to Hilton policies across purchasing operations.

The role emphasizes maintaining budget records, precise purchasing orders, and timely month-end reporting, with responsibilities extending to coordination with hotel management

Qualifications

• Strong financial knowledge and ability to work with budgets.
• Proficient in MS Excel and data handling.
• Excellent time management and organisational skills.

Responsibilities

• Obtain competitive quotations for hotel requirements and ensure best product sourcing.
• Maintain current locally nominated supplier information.
• Manage database of active local contracts with suppliers.
• Ensure Purchasing Manual is current.
• Oversee purchasing administration per Hilton policies and standards.
• Maintain a record of commitments for budgets and inform senior managers of updates.
• Ensure a system for allocating and reconciling purchase orders.
• Monitor contracts, leases, and nominations within purchasing.
• Prepare month-end accounts reports accurately and timely.
• Execute tasks as instructed by Hotel Management.

Skills

Budgeting

MS Excel

Time management

Education

Finance/Accounting degree

Tools

ERP systems

Job description

EOE/AA/Disabled/Veterans

At Hilton Dubai Palm Jumeirah a Purchasing Clerk will support the negotiation of contracts purchasing of required goods and record-keeping as it related to transactions and vendor performance.

What will I be doing

As Purchasing Clerk you will support the negotiation of contracts purchasing of required goods and record-keeping as it related to transactions and vendor performance. Specifically you will be responsible for performing the following tasks to the highest standards:

• Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased using Group Nominated suppliers where applicable
• Ensure locally Nominated supplier information is kept current
• Manage the database of active local contracts with suppliers
• Ensure Purchasing Manual is current
• Adhere to quality procedures and standards and oversee purchasing administration such that all Hilton policies and standards are upheld
• Maintain a record of commitments for all budgets and ensure that the relevant senior managers are constantly informed of updates
• Ensure a comprehensive system for allocating and reconciling purchase orders
• Monitor all areas of purchasing including contracts leases and nominations
• Prepare the month end accounts reports in an accurate and timely manner
• Execute on tasks/requests as instructed by the Hotel Management

What are we looking for

A Purchasing Clerk serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role you should maintain the attitude behaviours skills and values that follow:

• Strong financial knowledge and ability to work with budgets
• Computer literate with good MS Excel skills
• Good time management and organisation skills

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

• Previous experience within the hotel/leisure sector
• Previous experience in a similar purchasing role
• Relevant degree in Finance/Accounting or related business discipline from an academic institution

What will it be like to work for Hilton

Hilton is the leading global hospitality company spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century Hilton has offered business and leisure travelers the finest in accommodations service amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And our amazing Team Members are at the heart of it all!