Head of Facilities Operation

Dubai Municipality; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Dubai Municipality seeks a seasoned professional to lead facilities operations, planning, budgeting, and policy development. The role requires supervising security, coordinating transport-related activities, and ensuring data integrity across official systems.

The candidate should hold a Bachelor's degree in one of the listed disciplines and have about 9 years of relevant experience, with strong leadership and reporting skills.

Qualifications

• Bachelor's degree in a relevant field (as listed)
• Experience level not specified beyond the 9 years in the description
• Strong leadership and operations management capabilities

Responsibilities

• Manage facilities operations, plan and coordinate work activities
• Prepare and monitor budgets; develop policies and procedures
• Monitor data across systems and maps for accuracy
• Supervise security and guarding operations and ensure safety
• Coordinate with Transport Department on vehicle operations and licensing
• Prepare periodic progress reports and monthly schedules
• Ensure information security compliance and training
• Perform any additional duties as required

Skills

Facilities operations

Budget planning

Policy development

Staff supervision

Security coordination

Vehicle management

Reporting

Education

Public Relations

Business Administration

Administrative Sciences

Public Administration

Marketing

Job description

Job Description:

• Assume responsibility for managing facilities operations, planning, coordinating, and organizing work activities, and conducting regular inspection visits to ensure that all employees perform their duties efficiently and effectively in accordance with the required standards and specifications. Prepare the necessary estimated financial budgets, develop work policies, systems, and procedures, recommend improvements and enhancements, and identify appropriate solutions to operational issues and challenges.
• Develop facilities operation and maintenance plans and programmes, determine the estimated budgets required for preventive and corrective maintenance works, and follow up on periodic reports with supervising engineers and maintenance technicians.
• Monitor the updating of market and leased premises data across official systems, websites, and geographical maps to ensure the accuracy and reliability of information.
• Supervise security and guarding operations and ensure that all security and safety requirements are provided to safeguard visitors, while ensuring that security guards perform their duties effectively.
• Supervise traffic and vehicle operations at the sites, including all activities related to vehicle maintenance, licensing, and insurance, in coordination with the Transport Department. Organize drivers' duties and shifts accordingly.
• Prepare periodic reports on work progress, highlighting achievements against performance indicators, challenges and difficulties encountered, measures taken to address them, and recommendations required to improve and develop operations. Organize monthly work schedules for employees under the Department, ensure compliance with the approved schedules, monitor their leave, and oversee all related administrative matters in coordination with the concerned parties.
• Prepare periodic reports on work progress, highlighting achievements against performance indicators, challenges and difficulties encountered, measures taken to address them, and recommendations required to improve and develop operations.
• Comply with information security policies and protect data and information in accordance with the Municipality's approved Data Classification Policy. Report any violations or security breaches through the channels designated by the Department and participate in information security-related training programmes.
• Perform any other duties and responsibilities related to the nature and scope of the position, as assigned by the competent authority.

Educational Qualification:

Bachelor's Degree

• Public Relations
• Business Administration
• Administrative Sciences
• Public Administration
• Marketing

9 years of experience