Graduate Document Controller

KEO International Consultants; Abu Dhabi; Hybrid; AED 30,000 - 60,000; Full time

Job summary

Join a forward-thinking company that champions innovation and professional growth. This role offers a dynamic environment where you will assist in operational management, engage with clients, and contribute to team success. With a commitment to employee well-being and development, you will enjoy a supportive culture that promotes health, community involvement, and career advancement. Be part of a team that values integrity, results, and diversity, and take your career to new heights in an award-winning firm.

Benefits

Hybrid working arrangements

Athletic sponsorship

Study assistance sponsorship

Employee referral rewards

On-demand counseling services

Regular workplace clinics

Community events

Sports days

Fun-runs

In-house sports teams

Qualifications

• Minimum 5 years of experience in an administrative role.
• High school diploma with business studies preferred.

Responsibilities

• Assist line manager with operational issues and scheduling.
• Maintain relationships with clients and stakeholders.
• Prepare productivity and performance reports.

Skills

Client Service

Data Processing

Operational Management

Communication Skills

Team Coordination

Education

High School Diploma

Business Studies

Job description

Overview

KEO is a creative enterprise where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration through conceptualization to realization of planning, design, or project delivery in the built and natural environments. For over 60 years, we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences, and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.

We invite you to join us. Why?

When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development. Our culture supports company-wide health and well-being through on-demand counseling services and regular workplace clinics. You will be invited to community events such as sports days, fun-runs, in-house sports teams, and beach clean-ups. In addition to your competitive package and benefits, you will have access to policies including hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, and employee referral rewards.

Responsibilities

We envisage success in this role to include:

• Assisting the line manager with operational issues.
• Scheduling meetings and team-building sessions as required.
• Providing excellent client service and maintaining relationships with clients and stakeholders at all levels.
• Assisting with recruitment, resource allocation, and planning.
• Proactively acting upon operational requirements, compiling and coordinating data for proposals and presentations.
• Attending to correspondence and emails as required.
• Liaising with different departments to improve performance and work efficiency.
• Processing data and supporting business development.
• Reporting and preparing productivity/performance reports.
• Keeping daily activity records, meticulous minutes of meetings, and promptly executing decisions.
• Diligent follow-up on pending and ongoing tasks.
• Staying updated on industry trends and client marketplace; digital/social media savvy with an out-of-the-box mindset.

Qualifications

To be successful in this dynamic opportunity, your career journey should include a minimum of 5 years of experience in an administrative role, paired with a high school diploma, with business studies as a preferred subject.

KEO’s performance is founded on integrity, results, innovation, safety, and our people. We embrace diversity and recognize its contribution to client success wherever we work.

We look forward to hearing how you can partner with our award-winning team. All expressions of interest will be treated confidentially.