Front Office Coordinator (UAE nationals only)

Johnson Controls; Dubai; On-site; AED 50,000 - 70,000; Full time

Job summary

Johnson Controls in Dubai seeks a Front Office Coordinator to deliver efficient admin support, greet visitors, manage travel and event planning, and coordinate with vendors to keep office operations smooth. This role is based in Dubai and involves coordinating travel arrangements and events while maintaining administrative tasks.

You will report to the Operations Supervisor and handle general administration with a focus on security compliance and efficient resource use.

Qualifications

• High school education in business administration or similar field.
• Fluency in English (written and verbal).
• 1-3 years of working experience / Internship experience in Admin / Coordinator related activities.
• Solid organizational skills including attention to detail and multi-tasking skills.
• Proficient in MS Office.

Responsibilities

• Greet and welcome visitors in a professional and friendly manner.
• Answer screen and forward incoming phone calls promptly.
• Direct guests to the appropriate person or department.
• Respond to inquiries via phone, email or in person; provide accurate information about the company.
• Monitor and maintain office supplies inventory; coordinate with vendors for office maintenance and services.
• Ensure adherence to security protocols for visitors and staff; report suspicious activity or safety concerns.

Skills

Fluent English

Organizational skills

Multi-tasking

Administrative support

Education

High school diploma in business administration

Tools

MS Office

Job description

What you will do

Front Office Coordinator is a key role reporting to the Operations Supervisor and is responsible for providing efficient support and handle General Administration tasks while providing efficient utilization of resources in accordance with applicable standards. The Front Office Coordinator will be based in Dubai and will be in-charge of general administrative travel & event planning Technical training coordination activities.

As a member of this team you will work within a vibrant environment that provides a platform for you to use your experience to generate satisfactory results.

How you will do it

As a Front Office Coordinator your responsibilities will be:

Front Desk Management:

• Greet and welcome visitors in a professional and friendly manner.

• Answer screen and forward incoming phone calls promptly.

• Direct guests to the appropriate person or department.

Communication:

• Respond to inquiries via phone email or in person.

• Provide accurate information about the company to clients and visitors.

Office Management Assistance:

• Monitor and maintain office supplies inventory.

• Coordinate with vendors for office maintenance and services.

Compliance & Security:

• Ensure adherence to security protocols for visitors and staff.

• Report any suspicious activity or safety concerns to management.

Travel and Event planning:

• Coordinate travel administration and travel expenses for visitors and internal personnel. Included but not limited to reservations mode of transportation travel dates and accommodations.

• Help to prepare event schedules and coordinate with parties as needed.

What we look for

Required:

High school education in business administration or a similar field

Fluency in English both written and verbal

1-3 years of working experience / Internship experience in Admin / Coordinator related activities

Solid organizational skills including attention to detail and multi-tasking skills

Proficient in MS office

Required Experience:

IC