Front Office Coordinator

Safety street construction; Ajman; On-site; AED 50,000 - 70,000; Full time

Job summary

Safety street construction is seeking an organized receptionist/administrative assistant to manage a professional front desk and support executives with scheduling, travel, and correspondence.

Responsibilities include handling calls, directing inquiries, coordinating meetings, and maintaining filing systems while coordinating with procurement to research and select best products in the market.

Qualifications

• Experience in front office, administrative, or customer service role.
• Proficiency in Microsoft Office Suite and familiarity with office management software.
• Exceptional verbal and written communication skills, with a clear and professional tone.

Responsibilities

• Manage reception area to create a welcoming and professional first impression.
• Handle incoming calls directing inquiries to appropriate departments with accuracy and courtesy.
• Coordinate appointments, meetings and travel arrangements for executives and staff.
• Maintain and organize filing systems (physical and digital) for easy retrieval.
• Prepare outgoing letters and keep records of correspondence and official documents.
• Assist in procurement research in collaboration with procurement officers to identify best products.

Skills

Customer service

Verbal communication

Written communication

Microsoft Office

Calendar management

Procurement liaison

Education

High school diploma or equivalent

Associate's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Masterfully manage the reception area ensuring a welcoming and professional first impression for all visitors and clients. Efficiently handle all incoming calls directing inquiries to the appropriate departments with accuracy and courtesy knowledge of LPO preparation with procurement officer collaboration assisting in procurement research to fine the best product in the market. Proactively schedule and coordinate appointments meetings and travel arrangements for executives and staff. Maintain and organize all office filing systems both physical and digital ensuring easy retrieval of information preparation of out going letters and keeping proper records of all correspondence filing all official document.

High school diploma or equivalent; Associate's degree in Business Administration or a related field is a plus. Proven experience (2+ years) in a front office, administrative, or customer service role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management software. Exceptional verbal and written communication skills, with a clear and professional tone.