Front Desk & Office Admin Coordinator (Excel)

Besix International; United Arab Emirates; On-site; AED 67,000 - 94,000; Full time

Benefits offered by this job

Positive Workplace Culture

Career growth opportunities

Training programs and benefits

Job summary

Six Construct, a subsidiary of the BESIX Group, is seeking a Receptionist to ensure smooth day-to-day office operations in the United Arab Emirates. The role serves as the first point of contact for employees, visitors, and external stakeholders, supporting administrative coordination and documentation management.

You will monitor the Outlook inbox, maintain filing systems, and assist with payroll-related timesheets and reports.

Qualifications

• Diploma or Bachelor’s degree in Business Administration or a related field.
• Previous experience as a receptionist, office administrator, or HR support role.
• Strong organizational and administrative skills.
• Good knowledge of Microsoft Office, particularly Outlook and Excel.
• Strong communication and interpersonal skills when interacting with employees and visitors.
• Ability to manage multiple administrative tasks in a fast-paced office environment.

Responsibilities

• Front Desk & Office Administration: Serve as the first point of contact for visitors, employees, and external partners, ensuring a professional and welcoming environment.
• Provide reception support and general office administrative assistance.
• Monitor the Outlook inbox and ensure internal and external inquiries are addressed promptly.
• Maintain organized digital and physical filing systems for employee-related documentation.
• Administrative Reporting & Support: Maintain accurate daily timesheets for staff and labour teams, ensuring working hours are properly recorded.
• Conduct screening of timesheets and TQR to identify discrepancies.
• Assist in collecting and verifying monthly staff timesheets to support payroll processing.
• Prepare weekly sick leave reports using Excel to monitor workforce availability.
• Manage Sunday Requests and generate recurring food reports for onsite teams.

Skills

Receptionist experience

Organizational skills

Communication skills

Multitasking

Interpersonal skills

Education

Bachelor's or Diploma in Business Administration

Tools

Outlook

Excel

Job description

Six Construct, a subsidiary of the BESIX Group, is seeking a Receptionist to ensure smooth day-to-day office operations in the United Arab Emirates. The role serves as the first point of contact for employees, visitors, and external stakeholders, supporting administrative coordination and documentation management.

You will monitor the Outlook inbox, maintain filing systems, and assist with payroll-related timesheets and reports.