Front Desk & Admin Specialist — Emirati Backfill

SmartRecruiters, Inc.; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

AbbVie in Dubai is seeking a Front Desk Specialist for maternity backfill to greet visitors, manage a multi-line phone system, and coordinate meeting spaces with professionalism. You will handle mail, assist with admin tasks, and support procurement and facilities teams.

The ideal candidate has strong communication and interpersonal skills, proficiency in MS Office (Word, Excel, PowerPoint) and a diploma or above, with customer-relations experience preferred.

Qualifications

• High School diploma or equivalent required; some college preferred.
• Strong communication and interpersonal skills.
• Demonstrates decision making and organizational skill.
• Proficiency with Microsoft Word, Excel, PowerPoint and basic computer use.
• Two years of customer relations experience preferred.

Responsibilities

• Greeting clients, visitors, and staff professionally and managing check-ins.
• Managing a multi-line phone system and directing calls promptly.
• Coordinating conference room bookings and preparing spaces.
• Handling mail, deliveries, and courier scheduling.
• Maintaining a clean reception area and supporting admin tasks.
• Monitoring supplies and coordinating with facilities/procurement.
• Managing visitor logs, access badges, and security procedures.
• Assisting with vendor creation and processing admin contracts.
• Coordination with Brand and PTP teams for shipping of materials/docs.
• Ad-hoc support as needed.

Skills

Communication skills

Interpersonal skills

Decision making

Organizational skills

MS Office proficiency

Education

High School diploma or equivalent

Some college or further education

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Windows

Job description

AbbVie in Dubai is seeking a Front Desk Specialist for maternity backfill to greet visitors, manage a multi-line phone system, and coordinate meeting spaces with professionalism. You will handle mail, assist with admin tasks, and support procurement and facilities teams.

The ideal candidate has strong communication and interpersonal skills, proficiency in MS Office (Word, Excel, PowerPoint) and a diploma or above, with customer-relations experience preferred.