Front Desk Specialist (Maternity Backfill) - Emirati Nationals Only

ABBVIE; Dubai; Presencial; AED 67 000 - 100 000; Tempo integral

Resumo da oferta

AbbVie in Dubai is seeking a Front Desk Specialist for maternity backfill to greet visitors, manage a multi-line phone system, and coordinate meeting spaces with professionalism. You will handle mail, assist with admin tasks, and support procurement and facilities teams.

The ideal candidate has strong communication and interpersonal skills, proficiency in MS Office (Word, Excel, PowerPoint) and a diploma or above, with customer-relations experience preferred.

Qualificações

• High School diploma or equivalent required; some college preferred.
• Strong communication and interpersonal skills.
• Demonstrates decision making and organizational skill.
• Proficiency with Microsoft Word, Excel, PowerPoint and basic computer use.
• Two years of customer relations experience preferred.

Responsabilidades

• Greeting clients, visitors, and staff professionally and managing check-ins.
• Managing a multi-line phone system and directing calls promptly.
• Coordinating conference room bookings and preparing spaces.
• Handling mail, deliveries, and courier scheduling.
• Maintaining a clean reception area and supporting admin tasks.
• Monitoring supplies and coordinating with facilities/procurement.
• Managing visitor logs, access badges, and security procedures.
• Assisting with vendor creation and processing admin contracts.
• Coordination with Brand and PTP teams for shipping of materials/docs.
• Ad-hoc support as needed.

Conhecimentos

Communication skills

Interpersonal skills

Decision making

Organizational skills

MS Office proficiency

Formação académica

High School diploma or equivalent

Some college or further education

Ferramentas

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Windows

Descrição da oferta de emprego

Front Desk Specialist (Maternity Backfill) - Emirati Nationals Only

• Full-time
• Workday Global Grade: 00

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com . Follow @abbvie on LinkedIn, Facebook , Instagram , X and YouTube.

Front Desk Specialist - Intern (Open)

Reception responsibilities:

• Greeting clients, visitors, and staff with in a professional and courteous demeanor and managing check-ins with efficiency.
• Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism.
• Coordinating conference room bookings and ensuring meeting spaces are prepared and well-equipped for use.
• Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed.
• Maintaining a clean and organized reception area with high standards.
• Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings.
• Monitoring and ordering office & pantry supplies in collaboration with the facilities or procurement team.
• Adhering to security protocols by managing visitor logs, issuing access badges and monitoring building entry procedures.
• Coordinating the process of obtaining building permits and supporting employees with building and parking access.
• Arranging business cards for new recruits.
• Helping guests by coordinating with internal teams to arrange refreshments during meetings.
• Processing contracts renewal for Admin services for all Gulf-Levant offices.
• Prepare and process Shopping cart, PO, invoices for approval, ensuring timely payments to vendors and service providers.
• Liaising with accounts for Invoice processing.
• Supporting Brand teams with shipping of brand materials
• Supporting PTP team with shipping of corporate card documents for Pharma and Aesthetics
• Any Adhoc support that may be needed/requested.
• Assist with vendor creation by loading new Vendors in the relevant system.

• High School diploma or equivalent required. Some college or further education preferred.
• Strong communication and interpersonal skills required.
• Demonstrates decision making and organizational skill.
• Must be proficient in the use of Microsoft Word, Excel, Windows, PowerPoint and basic computer use.
• Preferred: least 2 years of customer relations experience.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

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