Front Desk & Office Admin Coordinator

AbbVie; Dubai; On-site; AED 72,000 - 108,000; Full time

Job summary

AbbVie in Dubai is seeking an experienced receptionist/administrative support to greet visitors, manage a multi‑line phone system, and coordinate room bookings. You will handle mail, deliveries, and basic financial tasks, while ensuring a secure, organized front desk and smooth daily operations.

The role requires strong communication, office software proficiency, and at least two years in customer relations.

Qualifications

• Strong communication and interpersonal skills required.
• Demonstrates decision making and organizational skill.
• Proficient in Microsoft Word, Excel, Windows, PowerPoint; basic computer use.

Responsibilities

• Greet clients, visitors, and staff with a professional demeanor and manage check-ins.
• Operate a multi‑line phone system, answer and redirect calls promptly.
• Coordinate conference room bookings and ensure spaces are prepared and well‑equipped.
• Handle mail and deliveries; schedule courier pickups as needed.
• Maintain a clean, organized reception area to high standards.
• Assist with administrative tasks: filing, data entry, and meeting documents.
• Monitor and order office/pantry supplies with facilities or procurement teams.
• Adhere to security protocols: visitor logs, badges, and entry procedures.
• Coordinate building permits and support employees with building and parking access.
• Arrange business cards for new recruits.
• Assist guests by arranging refreshments during meetings.
• Process contracts renewals for Admin services for Gulf‑Levant offices.
• Prepare and process Shopping cart, PO, and invoices for approval; ensure timely payments.

Skills

Communication

Interpersonal skills

Decision making

Organizational skills

Education

High School diploma or equivalent

Some college or further education

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Windows

Job description

AbbVie in Dubai is seeking an experienced receptionist/administrative support to greet visitors, manage a multi‑line phone system, and coordinate room bookings. You will handle mail, deliveries, and basic financial tasks, while ensuring a secure, organized front desk and smooth daily operations.

The role requires strong communication, office software proficiency, and at least two years in customer relations.