Founder Executive Assistant Travel Admin

Maseera; Dubai; Hybrid; AED 164,000 - 328,000; Full time

Job summary

Maseera is seeking an exceptional executive assistant to support a Dubai-based founder. This remote role requires handling calendars, travel, bookings, paperwork, payments, vendors, and follow-ups across multiple companies and countries.

The candidate thrives in a fast-moving, high-trust environment, is proactive, detail-oriented and capable of closing outstanding items without reminders so the founder can focus on strategy and deals.

Qualifications

• Proven track record supporting high-level executives
• Outstanding organizational skills and attention to detail
• Ability to work in a fast-moving, high-trust environment

Responsibilities

• Manage founder's calendars and travel arrangements
• Handle bookings, paperwork and payments
• Coordinate with vendors across multiple companies and countries
• Follow up on outstanding items and close issues without reminders
• Identify potential issues before they reach the founder's attention

Skills

Calendar management

Travel coordination

Vendor management

Invoicing/payments

Administrative support

Problem solving

Job description

Location: Remote, based in the UAE or Europe. Engagement: Full-time independent contractor (you must already have your own visa and invoicing setup).

About the role

You will be the right-hand support for a Dubai-based founder. He leads a group of companies spanning performance marketing and consumer brands and divides his time between Dubai and Europe. Your responsibility is to handle all administrative work—both professional and personal—so he can focus on strategy, decisions, and deals instead of logistics.

We’re looking for an exceptional, top-level candidate. This is a fast-moving environment with high expectations: priorities may change daily, decisions are made quickly, and tasks must be done accurately the first time. You should be proactive, comfortable working at speed, and take pride in ensuring operations run smoothly for someone who is always moving.

This is a hands-on, high-trust position. You will manage calendars, travel arrangements, bookings, paperwork, payments, vendors, and follow-ups across multiple companies and countries. You should be the type of person who closes outstanding items without reminders and identifies issues before they require the founder’s attention.