Fleet Officer

Gargash Prime Leasing; Dubai; On-site; AED 78,000 - 134,000; Full time

Job summary

Gargash Prime Leasing in Dubai seeks a Fleet Officer to manage day-to-day fleet needs, ensuring vehicles are maintained, serviced, and available per company standards. You will be the main contact for leasing customers on vehicle services and coordinate with workshops and suppliers for a seamless experience.

The role requires 2–5 years in fleet management or related fields, with strong customer service and organizational skills to handle multiple priorities in a fast-paced environment.

Qualifications

• Bachelor's degree or Diploma in a related field required.
• 2–5 years of experience in fleet management, vehicle leasing, automotive operations, or customer service preferred.
• Strong customer service, relationship management, and communication skills are essential.

Responsibilities

• Serve as the primary point of contact for leasing customers on vehicle service and breakdown matters.
• Build and maintain strong customer relationships to ensure high levels of satisfaction.
• Coordinate vehicle collections, replacements, and deliveries, and provide proactive updates on maintenance, repairs, and other fleet-related activities.
• Ensure service level agreements and customer expectations are consistently met.
• Monitor and manage vehicle maintenance schedules with workshops and service providers.
• Track vehicle downtime and arrange replacement vehicles to minimize disruption to customer operations.
• Monitor fleet utilization and vehicle condition for compliance with requirements.
• Handle customer reports of breakdowns and accidents, coordinating roadside assistance and recovery services.
• Manage accident repairs and insurance claim procedures, keeping customers informed.
• Maintain accurate fleet records and service history in management systems.
• Prepare periodic operational and customer service reports and monitor service costs.

Skills

Customer service

Relationship management

Communication

Fleet management

Vehicle maintenance

Problem solving

Coordination

Organizational skills

Microsoft Office

Education

Bachelor's degree or Diploma in Business Administration, Logistics, Automotive Management, or a related field

Tools

Fleet management software

Job description

JOB OVERVIEW

The Fleet Officer is responsible for managing day-to-day customer fleet requirements, ensuring vehicles are maintained, serviced, and available for use according to company standards and customer expectations. The role acts as the primary point of contact for leasing customers on vehicle-related services, coordinating with internal teams, workshops, and suppliers to ensure a seamless customer experience.

KEY DUTIES & RESPONSIBILITIES

Customer Service & Relationship Management

• Serve as the primary point of contact for leasing customers on vehicle service and breakdown matters, responding promptly to requests, inquiries, and complaints.
• Build and maintain strong customer relationships to ensure high levels of satisfaction.
• Coordinate vehicle collections, replacements, and deliveries, and provide proactive updates on maintenance, repairs, and other fleet-related activities.
• Ensure service level agreements (SLAs) and customer expectations are consistently met.

Fleet Operations Management

• Monitor and manage vehicle maintenance schedules, coordinating preventive and corrective maintenance with authorized workshops and service providers.
• Track vehicle downtime and arrange replacement vehicles to minimize disruption to customer operations.
• Monitor fleet utilization and vehicle condition, ensuring all vehicles comply with company and regulatory requirements.

Breakdown & Accident Management

• Handle customer reports of vehicle breakdowns and accidents, coordinating roadside assistance and recovery services.
• Manage accident repairs and insurance claim procedures, keeping customers informed throughout the resolution process.

Administrative & Reporting Duties

• Maintain accurate fleet records and customer service logs, and update fleet management systems with relevant data and service history.
• Prepare periodic operational and customer service reports, and monitor service costs to support cost-control initiatives.
• Support audits and management reviews when required.
• Uphold company values throughout business practices and utilize sound judgment in decision making.

KEY PERFORMANCE INDICATORS

• Customer satisfaction score; response and resolution times within SLA.
• Service and maintenance compliance rate; vehicle availability and turnaround time.
• Fleet operational efficiency and accuracy of fleet records.
• Supplier / workshop turnaround time and service quality.

POSITION REQUIREMENTS

Educational Qualifications

• Bachelor's degree or Diploma in Business Administration, Logistics, Automotive Management, or a related field.

Work Experience

• 2–5 years of experience in fleet management, vehicle leasing, automotive operations, or customer service, ideally including exposure to workshops, service providers, insurance companies, or regulatory authorities.

Skills & Personal Attributes

• Strong customer service, relationship management, and communication skills.
• Working knowledge of vehicle leasing and fleet management operations, and an understanding of vehicle maintenance and repair processes.
• Strong problem-solving, coordination, and organizational skills, with high attention to detail.
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with fleet management systems is an advantage.
• Ability to manage multiple priorities in a fast-paced environment.