Fleet Executive

Advanced Maintenance Technology Consultants LLC; Abu Dhabi, Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Advanced Maintenance Technology Consultants LLC in Abu Dhabi seeks a Fleet Operations Coordinator to maintain vehicle inventories, monitor utilization, coordinate maintenance and safety inspections, and optimize transport across projects. You will ensure roadworthy vehicles, manage fuel records, and report incidents.

UAE experience is preferred; a related degree and 3–5 years’ experience are expected. The role involves driver scheduling, route planning, record-keeping, and coordinating with

Qualifications

• Bachelor's degree or Diploma in Business Administration, Logistics, Transportation Management, or a related field.
• Minimum 3–5 years of experience in fleet management, transportation coordination, or logistics.
• UAE experience is preferred.

Responsibilities

• Maintain an updated inventory of all company vehicles, equipment and machinery.
• Monitor vehicle utilization and ensure efficient allocation across projects and departments.
• Coordinate preventive maintenance, servicing, repairs and inspections.
• Ensure all vehicles and machinery are in safe and roadworthy condition.
• Monitor fuel consumption and mileage records.
• Investigate and report vehicle breakdowns, accidents and damages and coordinate necessary repairs.
• Prepare daily and weekly driver schedules.
• Assign drivers based on operational requirements.
• Plan and optimize transportation routes for maximum efficiency.
• Coordinate employee pick-up and drop-off schedules.
• Monitor driver attendance, performance and compliance with company policies.
• Maintain driver license records and ensure timely renewals.
• Coordinate transportation requests from departments and project sites.
• Ensure timely deployment of vehicles to support operational requirements.
• Respond promptly to transportation emergencies and operational changes.
• Minimize vehicle downtime through effective scheduling and maintenance planning.
• Monitor the movement and allocation of company machinery and equipment.
• Coordinate maintenance schedules for machinery in collaboration with relevant departments.
• Maintain records of equipment utilization, servicing and repairs.
• Ensure machinery is available and operational according to project requirements.
• Maintain comprehensive fleet records and databases.
• Prepare monthly reports on vehicle utilization, maintenance costs, fuel consumption and fleet performance.
• Monitor fleet-related expenses and recommend cost-saving initiatives.
• Keep accurate records of driver assignments, transportation schedules and maintenance activities.
• Ensure compliance with UAE traffic regulations and company policies.
• Promote safe driving practices among company drivers.
• Coordinate vehicle inspections and safety checks.
• Investigate fleet-related incidents and recommend corrective actions.

Education

Bachelor's degree or Diploma in Business Administration, Logistics, Transportation Management, or a related field.

Minimum 3–5 years of experience in fleet management, transportation coordination, or logistics.

UAE experience is preferred.

Job description

Fleet Management

• Maintain an updated inventory of all company vehicles equipment and machinery


• Monitor vehicle utilization and ensure efficient allocation across projects and departments


• Coordinate preventive maintenance servicing repairs and inspections


• Ensure all vehicles and machinery are in safe and roadworthy condition


• Monitor fuel consumption and mileage records


• Investigate and report vehicle breakdowns accidents and damages and coordinate necessary repairs

Vehicle Documentation Compliance

• Monitor and process vehicle registration renewals


• Coordinate insurance renewals and claims


• Ensure all permits licenses and government documentation remain valid


• Maintain accurate records of registration insurance maintenance and service history


• Coordinate with the PRO and relevant government authorities for vehicle-related documentation

Driver Coordination

• Prepare daily and weekly driver schedules


• Assign drivers based on operational requirements


• Plan and optimize transportation routes for maximum efficiency


• Coordinate employee pick-up and drop-off schedules


• Monitor driver attendance performance and compliance with company policies


• Maintain driver license records and ensure timely renewals

Transportation Operations

• Coordinate transportation requests from departments and project sites


• Ensure timely deployment of vehicles to support operational requirements


• Respond promptly to transportation emergencies and operational changes


• Minimize vehicle downtime through effective scheduling and maintenance planning

Equipment Machinery Coordination

• Monitor the movement and allocation of company machinery and equipment


• Coordinate maintenance schedules for machinery in collaboration with relevant departments


• Maintain records of equipment utilization servicing and repairs


• Ensure machinery is available and operational according to project requirements

Record Keeping Reporting

• Maintain comprehensive fleet records and databases


• Prepare monthly reports on vehicle utilization maintenance costs fuel consumption and fleet performance


• Monitor fleet-related expenses and recommend cost-saving initiatives


• Keep accurate records of driver assignments transportation schedules and maintenance activities

Safety Compliance

• Ensure compliance with UAE traffic regulations and company policies


• Promote safe driving practices among company drivers


• Coordinate vehicle inspections and safety checks


• Investigate fleet-related incidents and recommend corrective actions

Qualifications

• Bachelor's degree or Diploma in Business Administration, Logistics, Transportation Management, or a related field.


• Minimum 3–5 years of experience in fleet management, transportation coordination, or logistics.


• UAE experience is preferred.