Female Executive Assistant - Chinese Speaker

Saeed Ahmad Lootah Charity Foundation; Dubai; On-site; AED 180,000 - 280,000; Full time

Job summary

Saeed Ahmad Lootah Charity Foundation seeks an organized, proactive Executive Assistant to support senior leadership and top executives. The role focuses on high-level administrative tasks, calendar management, travel arrangements, and cross-border coordination with Chinese-speaking partners.

The ideal candidate will be fluent in Chinese and English, have prior executive support experience, and a background in fintech or medical healthcare.

Qualifications

• Fluency in Chinese (Mandarin) and English, both written and spoken.
• Proven experience as an Executive Assistant or Personal Assistant supporting senior leadership or C-suite executives.
• Experience in fintech, financial services, medical, or healthcare industries preferred.
• Bachelor's degree in Business Administration or related field preferred.
• Excellent organizational, communication, and time-management skills.
• High level of discretion, professionalism, and confidentiality.
• Proficiency in Microsoft Office applications.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide administrative and executive support to senior leadership and C-suite executives.
• Manage executive calendars, appointments, travel arrangements and itineraries.
• Coordinate meetings, prepare agendas and presentations, record minutes and follow up on action items.
• Handle confidential documents and sensitive information.
• Liaise with internal departments, international clients and external stakeholders.
• Support business operations and cross-border coordination.
• Prepare reports, presentations and executive briefing materials.
• Facilitate communication with Chinese-speaking business partners and stakeholders.

Skills

Chinese-English fluency

Executive support experience

Time management

Cross-cultural communication

Discretion/confidentiality

Independent work

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

We are looking for a highly organized professional and proactive Executive Assistant to provide high-level support to senior leadership and top executives. The ideal candidate should have strong executive support experience fluency in Chinese and English and exposure to the fintech and or medical healthcare industries.

Key Responsibilities

• Provide administrative and executive support to senior leadership and C-suite executives
• Manage executive calendars, appointments, meetings, travel arrangements and itineraries
• Coordinate meetings, prepare agendas and presentations, record minutes and follow up on action items
• Handle confidential documents, correspondence and sensitive business information
• Liaise with internal departments, international clients and external stakeholders
• Support business operations, executive projects and cross-border coordination
• Prepare reports, presentations and executive briefing materials
• Facilitate communication with Chinese-speaking business partners and stakeholders
• Female candidate with Chinese nationality/background.

Qualifications and Experience

• Fluency in Chinese (Mandarin) and English, both written and spoken
• Proven experience as an Executive Assistant or Personal Assistant supporting senior leadership, CEOs, or C-suite executives
• Experience in the fintech, financial services, medical, or healthcare industry is highly preferred
• Bachelor's degree in Business Administration or a related field is preferred
• Excellent organizational, communication, and time-management skills
• High level of discretion, professionalism, and confidentiality
• Proficiency in Microsoft Office applications
• Ability to work independently, manage multiple priorities, and operate effectively in a fast-paced environment
• Preferred SkillsExperience working with Chinese and international business stakeholders
• Strong cross-cultural communication and coordination skills
• Professional presentation, attention to detail, and proactive problem-solving abilities