Executive Assistant - Chinese Speaker

Confidential Company; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Confidential Company in Dubai seeks a highly organized Executive Assistant to support senior leadership and top executives. The role requires fluency in Chinese and English and exposure to fintech or healthcare industries. You will manage calendars, travel, meetings, and prepare briefing materials for cross-border stakeholders.

The ideal candidate has strong organizational skills, discretion, and the ability to operate in a fast-paced environment, with experience supporting C-suite executives.

Qualifications

• Fluency in Chinese (Mandarin) and English, both written and spoken.
• Proven experience as an Executive Assistant or Personal Assistant supporting senior leadership, CEOs, or C-suite executives.
• Experience in fintech, financial services, medical, or healthcare industry is highly preferred.

Responsibilities

• Provide administrative and executive support to senior leadership and C-suite executives.
• Manage executive calendars, appointments, meetings, travel arrangements and itineraries.
• Coordinate meetings, prepare agendas and presentations, record minutes and follow up on action items.
• Handle confidential documents, correspondence and sensitive business information.
• Liaise with internal departments, international clients and external stakeholders.
• Support business operations, executive projects and cross-border coordination.
• Prepare reports, presentations and executive briefing materials.
• Facilitate communication with Chinese-speaking business partners and stakeholders.

Skills

Chinese & English fluency

Executive support experience

Calendar management

Cross-cultural communication

MS Office

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Job description

We are looking for a highly organized professional and proactive Executive Assistant to provide high-level support to senior leadership and top executives. The ideal candidate should have strong executive support experience fluency in Chinese and English and exposure to the fintech and or medical healthcare industries.

Key Responsibilities

• Provide administrative and executive support to senior leadership and C-suite executives
• Manage executive calendars, appointments, meetings, travel arrangements and itineraries
• Coordinate meetings, prepare agendas and presentations, record minutes and follow up on action items
• Handle confidential documents, correspondence and sensitive business information
• Liaise with internal departments, international clients and external stakeholders
• Support business operations, executive projects and cross-border coordination
• Prepare reports, presentations and executive briefing materials
• Facilitate communication with Chinese-speaking business partners and stakeholders
• Female candidate with Chinese nationality/background.

Qualifications and Experience

• Fluency in Chinese (Mandarin) and English, both written and spoken
• Proven experience as an Executive Assistant or Personal Assistant supporting senior leadership, CEOs, or C-suite executives
• Experience in the fintech, financial services, medical, or healthcare industry is highly preferred
• Bachelor's degree in Business Administration or a related field is preferred
• Excellent organizational, communication, and time-management skills
• High level of discretion, professionalism, and confidentiality
• Proficiency in Microsoft Office applications
• Ability to work independently, manage multiple priorities, and operate effectively in a fast-paced environment
• Preferred SkillsExperience working with Chinese and international business stakeholders
• Strong cross-cultural communication and coordination skills
• Professional presentation, attention to detail, and proactive problem-solving abilities