EA to CTO/Head of Tech/IT/Engineering - Mandarin Speaker

OmanYP; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

Omanyp, a financial services company based in Abu Dhabi, seeks an Executive Assistant to support senior leaders. The role requires exceptional organisation, calendar management, meeting coordination, and concise executive summaries.

You will liaise with Technology, Product, HR, Finance, Security, and Operations, prepare presentations and reports, track deliverables, and use AI-powered tools. Mandarin proficiency is essential.

Qualifications

• Bachelor's degree in Business Administration, Management, Information Systems, or a related discipline.
• Exceptional organisational, prioritisation, and multitasking capabilities.
• Strong written and verbal communication with senior stakeholders.
• Experience using AI-powered productivity tools for research, documentation, reporting, and communication.
• Strong analytical skills to collect, organise, interpret, and present information.
• Advanced proficiency in Microsoft Office, especially Excel and PowerPoint.
• Familiarity with Jira, Confluence, GitLab or similar tools.
• Understanding of technology environments or Agile methodologies is advantageous.
• Mandarin language proficiency is essential.

Responsibilities

• Managing complex calendars, schedules, meetings, and executive priorities.
• Preparing meeting agendas, recording minutes, and producing clear executive summaries and action logs.
• Tracking key deliverables and following up with stakeholders to ensure timely completion of actions.
• Supporting the preparation of presentations, reports, dashboards, and leadership communications.
• Coordinating activities across Technology, Product, HR, Finance, Security, and Operations.
• Supporting project tracking, documentation management, and operational reporting through collaboration tools.

Skills

Calendar management

Stakeholder coordination

Executive support

Data analysis

MS Office (Excel, PowerPoint)

AI productivity tools

Mandarin language

Education

Bachelor's degree in Business Administration / Management / Information Systems

Tools

Jira

Confluence

GitLab

Job description

A financial services company based in Abu Dhabi.

Reporting directly to senior leadership, the Executive Assistant will play a critical role in ensuring the smooth and efficient operation of the executive office.

Key responsibilities include:

• Managing complex calendars, schedules, meetings, and executive priorities.
• Preparing meeting agendas, recording minutes, and producing clear executive summaries and action logs.
• Tracking key deliverables and following up with stakeholders to ensure timely completion of actions.
• Supporting the preparation of presentations, reports, dashboards, and leadership communications.
• Coordinating activities across multiple business functions, including Technology, Product, HR, Finance, Security, and Operations.
• Supporting project tracking, documentation management, and operational reporting through collaboration tools and productivity platforms.
• Assisting with administrative, operational, and strategic initiatives on behalf of leadership.
• Analysing and summarising data to support decision-making and executive reporting requirements.
• Building strong relationships across internal teams while acting as a trusted point of coordination for key stakeholders.

The ideal candidate will be a highly organised and detail-oriented professional with proven experience supporting senior executives within a fast-paced environment.

• Bachelor's degree in Business Administration, Management, Information Systems, or a related discipline.
• Exceptional organisational, prioritisation, and multitasking capabilities.
• Strong written and verbal communication skills with the ability to engage confidently with senior stakeholders.
• Experience using AI-powered productivity tools to support research, documentation, reporting, and communication.
• Strong analytical skills with the ability to collect, organise, interpret, and present information effectively.
• Advanced proficiency in Microsoft Office applications, particularly Excel and PowerPoint.
• Familiarity with project management and collaboration platforms such as Jira, Confluence, GitLab, or similar tools.
• Understanding of technology environments, software development processes, or Agile methodologies would be advantageous.
• Mandarin language proficiency is essential.