Female Administrative Assistant (Company Setup)

BIZVIBEZ CONSULTANTS; Dubai; Vor Ort; AED 60.000 - 100.000; Vollzeit

Zusammenfassung

BizVibez Consultants is seeking a diligent Business Setup Administrator with 2–3 years UAE experience to manage company formation across Mainland, Free Zone and Offshore, ensuring accurate documentation and timely approvals.

You will coordinate applications, maintain client records in Zoho CRM, handle renewals and authority approvals, and liaise with clients and authorities to progress filings smoothly.

Qualifikationen

• 2–3 years UAE experience in business setup or equivalent role.
• Strong working knowledge of Mainland, Free Zone and Offshore formation procedures.
• Advanced computer proficiency including Excel, Word and PDF tools.
• Fluent professional communication and client-facing skills.

Aufgaben

• Handle company formation administration for Mainland, Free Zone and Offshore from initial docs to incorporation and licence issuance.
• Prepare, check and submit applications for trade name reservations, initial approvals, licences and relevant authority approvals.
• Coordinate company renewals, ownership changes and cancellations with authorities and registered agents.
• Review client documents for completeness and accuracy.
• Use government and free zone portals to submit applications, upload documents, track progress and resolve pending requirements.
• Maintain accurate client records and tracking in Zoho CRM or equivalent.
• Prepare emails, quotations, invoices, reports and application trackers.
• Organise digital files with proper naming, filing and version control.
• Communicate with clients and authorities to obtain documents and provide progress updates.
• Coordinate with accounting and tax teams regarding client requirements and supporting documentation.

Kenntnisse

UAE experience

Mainland/Free Zone/Offshore

Attention to detail

Client communication

Tools

Microsoft Excel

Microsoft Word

Outlook

PDF tools

Zoho CRM

Jobbeschreibung

Job description

BizVibez™ Consultants is seeking an organised, detail-oriented Business Setup Administrator with 2–3 years of experience in the same role in the UAE.

The successful candidate must have excellent computer skills and practical knowledge of company formation across UAE Mainland, Free Zone and Offshore jurisdictions. You will manage applications, documentation, client records and authority coordination, ensuring accuracy and timely completion.

• Handle company formation administration for Mainland, Free Zone and Offshore entities, from initial documentation through incorporation and licence issuance.
• Prepare, check and submit applications for trade name reservations, initial approvals, licences and relevant authority approvals.
• Coordinate company renewals, amendments, ownership changes and cancellations with the relevant authorities and registered agents.
• Review client documents for completeness, accuracy and applicable submission requirements.
• Use government and free zone portals to submit applications, upload documents, track progress and resolve pending requirements.
• Maintain accurate client records, application updates and follow-up schedules in Zoho CRM or equivalent CRM software.
• Prepare professional emails, quotations, invoices, reports and application trackers.
• Organise digital files and maintain clear document naming, filing and version control.
• Communicate with clients and authorities to obtain documents, clarify requirements and provide timely progress updates.
• Coordinate with accounting and tax teams regarding client requirements and supporting documentation.

Skills

• Minimum 2–3 years of UAE experience as a Business Setup Administrator or in an equivalent company formation role.
• Strong working knowledge of Mainland, Free Zone and Offshore company formation procedures, documentation, licensing processes and renewals.
• Advanced computer proficiency is essential, including:
• Microsoft Excel: formulas, sorting, filtering and maintaining application and renewal trackers.
• Microsoft Word: professional document preparation, formatting and templates.
• Outlook and email management: professional correspondence, scheduling and follow-ups.
• PDF tools: editing, merging, compressing, converting and organising documents.
• Zoho CRM or similar systems: accurate data entry, record management, task tracking and reporting.
• Online authority portals: application submission, document uploads and status tracking.
• Ability to manage the administration of multiple company setup applications independently.
• Basic understanding of accounting, invoicing, UAE VAT and corporate tax concepts.
• Strong written and spoken English, with professional client communication skills.
• Excellent organisation, attention to detail and time management.
• Professional presentation and a responsible approach to confidential client information.