Administrative Assistant (Company Setup)

BIZVIBEZ CONSULTANTS; Dubai; Vor Ort; AED 67.000 - 134.000; Vollzeit

Zusammenfassung

BizVibez Consultants in the UAE seeks a highly organized Business Setup Administrator with 2–3 years of UAE experience. You will manage applications, documents, client records and authority coordination across Mainland, Free Zone and Offshore jurisdictions to ensure timely completion.

The role requires advanced computer skills including Excel, Word, Outlook, PDF tools and Zoho CRM, plus strong English communication to liaise with clients and authorities and prepare invoices and trackers.

Qualifikationen

• 2–3 years UAE experience as a Business Setup Administrator or similar role.
• Strong knowledge of Mainland, Free Zone and Offshore company formation procedures.
• Advanced computer proficiency including Excel, Word, Outlook and PDF tools.
• Experience using Zoho CRM or similar systems for data entry and tracking.
• Excellent written and spoken English with professional client communication skills.

Aufgaben

• Handle company formation administration for Mainland, Free Zone and Offshore entities from documentation to incorporation and licensing.
• Prepare, check and submit applications for trade name reservations, initial approvals and licences.
• Coordinate renewals, amendments, ownership changes and cancellations with authorities and agents.
• Review client documents for completeness and accuracy and submission requirements.
• Submit applications via government portals, track progress and resolve pending requirements.
• Maintain client records and trackers in Zoho CRM or equivalent system.
• Prepare emails, quotations, invoices and application trackers.
• Organise digital files and maintain naming, filing and version control.
• Communicate with clients and authorities to obtain documents and provide updates.
• Coordinate with accounting and tax teams regarding client requirements and supporting docs.

Kenntnisse

UAE experience

Attention to detail

English proficiency

Time management

Professional communication

Tools

Zoho CRM

Microsoft Excel

Microsoft Word

Outlook

PDF tools

Jobbeschreibung

Job description

BizVibez™ Consultants is seeking an organised, detail-oriented Business Setup Administrator with 2–3 years of experience in the same role in the UAE.

The successful candidate must have excellent computer skills and practical knowledge of company formation across UAE Mainland, Free Zone and Offshore jurisdictions. You will manage applications, documentation, client records and authority coordination, ensuring accuracy and timely completion.

• Handle company formation administration for Mainland, Free Zone and Offshore entities, from initial documentation through incorporation and licence issuance.
• Prepare, check and submit applications for trade name reservations, initial approvals, licences and relevant authority approvals.
• Coordinate company renewals, amendments, ownership changes and cancellations with the relevant authorities and registered agents.
• Review client documents for completeness, accuracy and applicable submission requirements.
• Use government and free zone portals to submit applications, upload documents, track progress and resolve pending requirements.
• Maintain accurate client records, application updates and follow-up schedules in Zoho CRM or equivalent CRM software.
• Prepare professional emails, quotations, invoices, reports and application trackers.
• Organise digital files and maintain clear document naming, filing and version control.
• Communicate with clients and authorities to obtain documents, clarify requirements and provide timely progress updates.
• Coordinate with accounting and tax teams regarding client requirements and supporting documentation.

Skills

• Minimum 2–3 years of UAE experience as a Business Setup Administrator or in an equivalent company formation role.
• Strong working knowledge of Mainland, Free Zone and Offshore company formation procedures, documentation, licensing processes and renewals.
• Advanced computer proficiency is essential, including:
• Microsoft Excel: formulas, sorting, filtering and maintaining application and renewal trackers.
• Microsoft Word: professional document preparation, formatting and templates.
• Outlook and email management: professional correspondence, scheduling and follow-ups.
• PDF tools: editing, merging, compressing, converting and organising documents.
• Zoho CRM or similar systems: accurate data entry, record management, task tracking and reporting.
• Online authority portals: application submission, document uploads and status tracking.
• Ability to manage the administration of multiple company setup applications independently.
• Basic understanding of accounting, invoicing, UAE VAT and corporate tax concepts.
• Strong written and spoken English, with professional client communication skills.
• Excellent organisation, attention to detail and time management.
• Professional presentation and a responsible approach to confidential client information.