Facilities Administration & Operations Coordinator

Al Tayer Group Career site; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Al Tayer Group is seeking an Administrator - Facilities (UAE National) to supervise daily admin tasks and coordinate with tenants, authorities, and the FM team. The role ensures smooth operations and requires strong communication with end-users and government departments.

Responsibilities include managing petty cash, LPO processes, vendor follow-ups, and maintaining FM documentation, contracts, and meetings coordination.

Qualifications

• Graduate degree or diploma required.
• 2 to 3 years of relevant experience.
• Excellent communication and interpersonal abilities.

Responsibilities

• Act as liaison between tenants and maintenance team; provide timely resolution follow-up.
• Coordinate with Dubai Municipality, DEWA, Etisalat, RTA, Post Office, Dubai Land Dept.
• Support additional services to enhance delivery of facilities management.
• Manage petty cash and related processes to ensure funds are available.
• Raise and follow up on LPOs from quotations to payment.
• Follow up with vendors; arrange visits, quotes, invoices, and reports.
• Assist with admin duties; coordinate with HO functions, HR, IT for FM ops.
• Maintain FM documentation: drawings, contracts, manuals, etc.
• Draft and finalize contracts; obtain signatures from all parties.
• Arrange internal and supplier meetings; circulate minutes.
• Archive FM documents for quick data recovery; curate SharePoint.

Skills

Communication

Interpersonal skills

Education

Graduate Degree or Diploma

Job description

Al Tayer Group is seeking an Administrator - Facilities (UAE National) to supervise daily admin tasks and coordinate with tenants, authorities, and the FM team. The role ensures smooth operations and requires strong communication with end-users and government departments.

Responsibilities include managing petty cash, LPO processes, vendor follow-ups, and maintaining FM documentation, contracts, and meetings coordination.