Administrator - Facilities (UAE National)

Al Tayer Group; Dubai; On-site; AED 33,000 - 67,000; Full time

Job summary

Al Tayer Group is seeking an Administrator - Facilities to supervise and coordinate day-to-day admin activities for the FM operations in the UAE. You will liaise with end-users, authorities and internal teams to ensure smooth delivery of services.

Key tasks include coordinating with Dubai Municipality, DEWA, Etisalat and other bodies, handling petty cash, processing LPOs, coordinating meetings and archiving FM documentation and SharePoint folders.

Qualifications

• Graduate Degree or Diploma required.
• 2 to 3 years of relevant work experience.
• Excellent communication and interpersonal skills.

Responsibilities

• Act as liaison between tenants and maintenance team and provide timely assistance.
• Coordinate with government departments as required.
• Manage petty cash and related processes.
• Raise and follow up on LPOs from quotations to payment.
• Follow up with vendors for visits, quotations, invoices and reports.
• Coordinate meetings and maintain FM documentation and SharePoint folders.

Skills

Communication skills

Interpersonal skills

Education

Graduate Degree/ Diploma

Job description

Administrator - Facilities (UAE National)

Job Description

Supervise & coordinate day to day Admin activities, liaise and establish sound business relationship with end-users, Authorities and colleagues and ensure that ATG – FM operations runs smoothly

Responsibilities

Functional Roles and Responsibilities

• Act as the liaison and first point of contact between the tenants and the maintenance team and provide timely assistance and follow-up on resolution for all critical maintenance issues
• Liaise with the various Government departments like Dubai Municipality, DEWA, Etisalat, RTA, Post Office and Dubai Land Department as and when required
• Provides all other services and functions that may enhance and cater to more wholesome delivery of services
• Handle Petty cash and the process associated to ensure adequate money is available at all times
• Raise and follow up on LPO‘s from receiving quotations to ensuring payment
• Follow ups with vendors for various issues including arranging visits, quotations, invoices, reports etc
• Assist in administrative duties including coordination efforts with HO functions, HR, IT, etc. for and on behalf of FM operations team
• Maintain all documentation for the FM team, including drawings, contracts, manuals etc
• Drawing up the contracts and follow through till signatures of all parties
• Arrange and coordinate meetings internally and with external suppliers along with circulation of minutes
• Archiving FM documents to ensure quick recovery of data
• Maintaining FM sharepoint folder to ensure all relevant information is available readily and easily

Qualifications

Education/Certification and Continued Education

Graduate Degree/ Diploma

Years of Experience2 to 3 years of relevant work experience

Knowledge and Skills

Good communication and Interpersonal skills