Facilities Admin & Liaison Coordinator

Al Tayer Real Estate; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

Al Tayer Real Estate is seeking a hands-on Administrative/Facilities Management Coordinator to supervise day-to-day admin activities, liaise with tenants, authorities and colleagues, and ensure FM operations run smoothly and efficiently.

You will act as the main contact between tenants and the maintenance team, coordinate with Dubai Municipality, DEWA, Etisalat, RTA and other bodies, and support procurement, documentation and vendor coordination.

Qualifications

• Graduate Degree/ Diploma
• 2 to 3 years of relevant work experience
• Good communication and Interpersonal skills

Responsibilities

• Serve as liaison between tenants and maintenance team; provide timely assistance and follow-up on issues.
• Coordinate with government departments (Dubai Municipality, DEWA, Etisalat, RTA, Post Office, Dubai Land Department) as needed.
• Handle petty cash and related processes to ensure funds are available.
• Raise and follow up on LPOs from quotations to payment.
• Coordinate meetings with vendors and circulate minutes.
• Archive FM documents and maintain the SharePoint folder for quick data retrieval.
• Assist in admin duties with HO HR/IT for FM operations.
• Maintain documentation for the FM team (drawings, contracts, manuals).
• Draw up contracts and secure signatures from all parties.

Skills

Good communication

Interpersonal skills

Education

Graduate Degree/ Diploma

Job description

Al Tayer Real Estate is seeking a hands-on Administrative/Facilities Management Coordinator to supervise day-to-day admin activities, liaise with tenants, authorities and colleagues, and ensure FM operations run smoothly and efficiently.

You will act as the main contact between tenants and the maintenance team, coordinate with Dubai Municipality, DEWA, Etisalat, RTA and other bodies, and support procurement, documentation and vendor coordination.