Exhibition Project Coordinator — GCC Events

Electrasolutions; Abu Dhabi; On-site; AED 90,000 - 150,000; Full time

Job summary

Electrasolutions is seeking a Project Coordinator to support the Projects Director and Project Managers in planning, administration, coordination and close-out of event and exhibition projects across the GCC. You will keep project information accurate, follow up actions, and coordinate communication among internal teams and suppliers.

The role does not hold overall budget or scope change authority; escalation to the Project Manager or Director is required for major decisions.

Qualifications

• Diploma or bachelor’s degree in project management, business administration, events, engineering, construction or a related discipline.
• Two to four years of experience in project coordination, events, exhibitions, fit-out, production or a similar delivery environment.
• Working knowledge of project documentation, procurement follow-up, logistics and site coordination.
• Proficiency in Microsoft Office; experience with project management or document-control systems is an advantage.
• Strong written and spoken English. Arabic or another relevant regional language is an advantage.
• Availability to work on site, travel within the GCC and support projects outside normal office hours when required.

Responsibilities

• Set up and maintain the project folder, contact list, programme, action tracker, document register and standard templates.
• Support the Project Manager in preparing project plans, milestone schedules, work breakdowns and internal kick-off packs.
• Coordinate flow of briefs, drawings, revisions and approvals between teams and clients.
• Prepare regular status updates covering programme, approvals, procurement, logistics, risks and actions.
• Archive final project records and assist with handover and close-out.

Skills

Organisation & prioritisation

Communication & follow-up

Attention to detail

Team coordination

Problem awareness

Professional conduct

Education

Diploma or bachelor’s degree in project management, business administration, events, engineering, construction or a related discipline

Tools

Microsoft Office

Project management systems

Document-control systems

Job description

Electrasolutions is seeking a Project Coordinator to support the Projects Director and Project Managers in planning, administration, coordination and close-out of event and exhibition projects across the GCC. You will keep project information accurate, follow up actions, and coordinate communication among internal teams and suppliers.

The role does not hold overall budget or scope change authority; escalation to the Project Manager or Director is required for major decisions.