Executive Technical Assistant

Al Faris Group; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

Al Faris Group in Dubai is seeking an Executive Technical Assistant to provide high-level executive support to the CEO, combining technical, analytical, and coordination skills.

You will manage calendar, travel, prepare reports, and coordinate with Engineering, Operations, Sales, Finance, and HR. You will track milestones, maintain dashboards, and support analysis of projects, assets, and timelines. Fluent English is required; Arabic is an advantage.

Qualifications

• Engineering degree required.
• Experience coordinating projects and supporting C-suite executives.
• Strong organizational and analytical abilities.
• Excellent communication and stakeholder-management skills.

Responsibilities

• Coordinate projects and strategic initiatives assigned by the CEO.
• Track actions, responsibilities, timelines, and milestones.
• Participate in meetings and follow up on decisions and action items.
• Coordinate with Engineering, Operations, Sales, Fabrication, Workshop, Finance, HR, and other functions.
• Prepare presentations, reports, briefing packs, and management summaries.
• Review information and highlight key issues, risks, delays, and dependencies.
• Maintain action trackers, project status reports, and CEO-level dashboards.
• Support analysis of projects, operations, assets, manpower, costs, and timelines.
• Manage CEO correspondence, calendar, meetings, travel, and related logistics.
• Handle confidential and commercially sensitive information with discretion.

Skills

Project coordination

Executive support

Scheduling

Stakeholder management

Analytical thinking

Communication

Education

Bachelor’s degree in Engineering

Job description

We are looking for a structured, analytical, and highly dependable Executive Technical Assistant to provide technical, analytical, project coordination, and executive support to the CEO.

Qualifications & Experience

Bachelor’s degree in Engineering is mandatory

5–7 years of relevant experience in Executive Technical Assistant, Executive Assistant, Project Coordinator, or similar roles

Experience working directly with CEO / C-suite / senior management

Experience in engineering, construction, heavy equipment, heavy lifting, transport, industrial, energy, or logistics is preferred

Fluent English required; Arabic is an advantage

Responsibilities

Coordinate projects and strategic initiatives assigned by the CEO

Track actions, responsibilities, timelines, and milestones

Participate in meetings and follow up on decisions and action items

Coordinate with Engineering, Operations, Sales, Fabrication, Workshop, Finance, HR, and other functions

Prepare presentations, reports, briefing packs, and management summaries

Review information and highlight key issues, risks, delays, and dependencies

Maintain action trackers, project status reports, and CEO-level dashboards

Support analysis of projects, operations, assets, manpower, costs, and timelines

Manage CEO correspondence, calendar, meetings, travel, and related logistics

Handle confidential and commercially sensitive information with discretion