Senior Executive & Personal Assistant to Chairman

Client of MM Management Consultant; Dubai; On-site; AED 240,000 - 360,000; Full time

Job summary

The Executive & Personal Assistant to the Chairman will be a mature, highly organized professional responsible for managing the Chairman's calendar, communications, travel, and personal arrangements with discretion and confidentiality. This senior role requires strong judgment, proactive problem-solving, and the ability to coordinate with senior executives and external stakeholders.

The ideal candidate has 10+ years in executive support, excellent English communication, and a proven track record

Qualifications

• 10+ years of relevant experience in Executive Assistance, Personal Assistance, Chairman/CEO Office, or a similar senior support role.
• Previous experience working directly with a Chairman, CEO, Business Owner, Principal, Family Office, or HNW individual is highly preferred.
• Excellent spoken and written English communication skills.

Responsibilities

• Manage the Chairman's complete calendar, meetings, appointments, schedules, and daily priorities.
• Prepare daily priority and action lists and highlight matters requiring the Chairman's attention.
• Coordinate and follow up on instructions with VPs, branch managers, senior executives, and other team members until completion.
• Manage emails, correspondence, meeting notes, reminders, pending matters, and follow-ups.
• Arrange and coordinate international business travel, including flights, hotels, visas, transportation, itineraries, and meetings.
• Coordinate the Chairman's personal appointments, family travel, reservations, invitations, events, and other personal requirements.
• Coordinate directly with senior executives, clients, business associates, hotels, airlines, and other high-level contacts.
• Manage and coordinate the Chairman's professional and personal social media activities, including LinkedIn, Instagram, and other relevant platforms.
• Work closely with the marketing and social media team to coordinate photographs, videos, posts, and coverage of important business and social activities.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Stakeholder management

Tools

MS Office

Job description

The Executive & Personal Assistant to the Chairman will be a mature, highly organized professional responsible for managing the Chairman's calendar, communications, travel, and personal arrangements with discretion and confidentiality. This senior role requires strong judgment, proactive problem-solving, and the ability to coordinate with senior executives and external stakeholders.

The ideal candidate has 10+ years in executive support, excellent English communication, and a proven track record