Executive Assistant

Yello; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Yello in Dubai is seeking an experienced administrative professional to manage senior-level diaries, coordinate meetings, travel, and document preparation within a Not For Profit environment.

The role requires strong English and Arabic written communication, meticulous organisation, and discretion handling confidential information. You will liaise with internal teams, arrange local and international travel, and ensure timely follow-up on actions.

Qualifications

• Experience managing complex diaries, meetings, and travel arrangements.
• Ability to prepare professional correspondence, presentations and business documents.
• Discretion handling confidential information.

Responsibilities

• Manage diaries, meetings and appointments, ensuring senior stakeholders have clear and accurate schedules.
• Coordinate meeting logistics, including invitations, venues, agendas and supporting materials.
• Prepare correspondence, presentations, reports and documents to a high standard.
• Manage incoming communications and prioritise actions, queries and follow-up items.
• Arrange local and international travel, including itineraries and related bookings.
• Maintain confidential records, files and contact information in an organised manner.
• Track meeting actions and deadlines, helping stakeholders stay informed and prepared.
• Work closely with internal contacts to coordinate administrative activities and information flow.

Skills

Diary management

Meeting coordination

Travel arrangements

Correspondence

Confidentiality

MS Office

Tools

Microsoft Office

Job description

The organisation operates in the Not For Profit sector in Dubai.

• Manage diaries, meetings and appointments, ensuring senior stakeholders have clear and accurate schedules.
• Coordinate meeting logistics, including invitations, venues, agendas and supporting materials.
• Prepare correspondence, presentations, reports and documents to a high standard.
• Manage incoming communications and prioritise actions, queries and follow-up items.
• Arrange local and international travel, including itineraries and related bookings.
• Maintain confidential records, files and contact information in an organised manner.
• Track meeting actions and deadlines, helping stakeholders stay informed and prepared.
• Work closely with internal contacts to coordinate administrative activities and information flow.

• Experience managing complex diaries, meetings and travel arrangements.
• Strong ability to prepare professional correspondence, presentations and business documents.
• Confidence handling confidential information with care and discretion.
• Excellent organisation skills and the ability to manage changing priorities.
• Clear written and verbal communication skills in both English and Arabic.
• Good working knowledge of Microsoft Office applications.