Executive Secretary, Group Security

TALENTMATE; Dubai; On-site; AED 120,000 - 180,000; Full time

Benefits offered by this job

Travel benefits

Flight/hotel discounts

Job summary

Emirates Group Security is seeking an Executive Secretary in Dubai to manage department administration and provide confidential secretarial support. You will coordinate calendars, prepare documentation, and liaise with senior executives and external contacts.

The role requires 12 years of schooling, 4+ years of administrative experience, MS Office proficiency, and strong English communication skills. A secretarial qualification is a plus; tax-free salary and travel benefits are highlighted.

Qualifications

• 12 years schooling or equivalent.
• 4 years of experience in an administrative capacity in a medium or large size company with administrative skills.
• Must be fully competent in MS Office applications.
• Fluency in spoken and written English, pleasant telephone etiquette and the ability to prioritise work.

Responsibilities

• Monitor the daily schedule of the Departmental Head and furnish required information/documentation for meetings/appointments, by coordinating with sources within and outside the Department.
• Provide secretarial services to the Departmental Head by attending to routine administrative paperwork.
• Screen incoming mail and telephone calls, action responses, redirect correspondence and collate to the appropriate person obtaining additional information where necessary.
• Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin. Department for payment.
• Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head.
• Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded.
• Control and handle cash transactions to bring accounts to balance.

Skills

MS Office

English fluency

Administrative skills

Prioritisation

Education

12 years schooling or equivalent

Secretarial qualification preferable

Job description

Emirates Group Security is seeking an Executive Secretary in Dubai to manage department administration and provide confidential secretarial support. You will coordinate calendars, prepare documentation, and liaise with senior executives and external contacts.

The role requires 12 years of schooling, 4+ years of administrative experience, MS Office proficiency, and strong English communication skills. A secretarial qualification is a plus; tax-free salary and travel benefits are highlighted.