Executive Secretary

Universal Lubricants Factory (Zinol) LLC; Sharjah; On-site; AED 112,000 - 167,000; Full time

Job summary

Universal Lubricants Factory (Zinol) LLC in the UAE seeks an experienced executive assistant to support senior leadership with calendar management, meeting coordination, and professional liaison.

You will screen calls, manage emails, prepare presentations and minutes, organize travel, handle confidential documents, and assist across offices to maintain smooth workflows.

Candidates based in the UAE preferred; requires a Bachelor’s in business/management and 3–5 years of secretarial experience.

Qualifications

• Degree required: Bachelor’s in Business Administration, Management, or related field.
• 3–5 years secretarial/administrative experience supporting senior leadership or C-level executives.
• English and Hindi languages preferred.
• Candidates currently based in the UAE are preferred.

Responsibilities

• Schedule management: coordinate complex calendars, book appointments, plan meetings without conflicts.
• Communication gatekeeping: answer and screen calls, manage emails, liaise between executives, staff and clients.
• Document report preparation: draft business correspondence, prepare presentations, compile financial statements or expense reports, take meeting minutes.

Skills

Time management

Multitasking

Calendar coordination

Discretion

Education

Bachelor’s degree in Business Administration, Management, or a related field

Job description

• Schedule Management

  Coordinate complex calendars book appointments and plan meetings or conferences without time conflicts

• Communication Gatekeeping

  Answer and screen phone calls manage emails and act as a professional liaison between executives staff and clients

• Document Report Preparation

  Draft business correspondence prepare presentations compile financial statements or expense reports and take accurate meeting minutes

• Information Governance

  Maintain secure physical and digital filing systems ensuring sensitive and confidential documents are strictly protected

• Travel Coordination

  Organize detailed itineraries book flights and arrange accommodations for business trips

• Office Administration

  Monitor and reorder supplies interact with vendors and support smooth interdepartmental workflows

Degree: Bachelor’s degree in Business Administration, Management, or a related field.Experience: Minimum of 3 to 5 years of dedicated secretarial or administrative experience supporting senior leadership or C-level executives.Languages: English and Hindi mostly preferredOrganization: Superior time-management, multitasking, and calendar coordination skillsDiscretion: High integrity and strict confidentiality when handling sensitive corporate information.Please Note:Candidates currently based in the UAE are preferred.