Executive Assistant To CEO

Via Medica International; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

Via Medica International is seeking an organized Executive Assistant to support C-Suite leadership in Abu Dhabi. The role requires managing complex calendars, coordinating international travel, and handling high-level communications.

You will serve as the central point of contact for executives, partners, and internal departments in a fast-paced healthcare operations setting. The ideal candidate has 3–5 years of executive support experience, superior English communication, and a proven ability

Qualifications

• Minimum 3–5 years of experience as an Executive/Personal Assistant or similar.
• Strong English verbal and written communication skills.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Manage complex executive calendars and scheduling, resolving conflicts and prioritizing time.
• Coordinate domestic and international travel arrangements, visas, itineraries, and accommodations.
• Draft, format, and review high-level communications, briefings, and reports in flawless English.
• Act as a gatekeeper and liaison between executive leadership, internal teams, and external partners.

Skills

Executive support

Calendar management

Communication (English)

Organizational skills

Discretion/confidentiality

Education

Bachelor's degree in business administration

Bachelor's degree in management

Bachelor's degree in communications

Tools

Microsoft Office Suite

Job description

Executive Assistant to C-Suite / Executive Leadership

Location: Abu Dhabi, United Arab Emirates
Employment Type: Full-time (On-site)
Industry: Healthcare / Corporate Operations

Position Overview

We are seeking a highly organized, proactive, and polished Executive Assistant to provide seamless high-level administrative, operational, and strategic support to executive leadership in Abu Dhabi. Serving as the central point of contact and primary gatekeeper, the ideal candidate brings strong international administrative experience, exceptional discretion, and the ability to manage complex schedules, international travel, and cross-functional operations in a fast-paced environment.

Key Responsibilities

• Executive Calendar & Schedule Management:

  • Manage complex, fluid calendars, resolving scheduling conflicts and prioritizing executive time effectively.

  • Coordinate high-level internal, external, and board-level meetings, taking comprehensive minutes and tracking action items.

• Travel & Logistics Coordination:

  • Arrange comprehensive domestic and international travel itineraries, visa applications, flight bookings, accommodation, and ground transportation.

• Communication & Stakeholder Liaison:

  • Draft, format, and review high-level correspondence, executive briefings, presentations, and reports in flawless English.

  • Act as the professional point of contact between executive leadership, international partners, and internal department heads.

• Operations & Task Tracking:

  • Monitor decision pipelines and cross-departmental deliverables to ensure timely execution on executive initiatives.

    Handle highly sensitive personal and business matters with absolute confidentiality and discretion.

Qualifications:

• Bachelor's degree in business administration, management, or communications.
• Minimum of 3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent verbal and written communication skills in English.
• Strong organizational and time-management abilities.
• Ability to maintain strict confidentiality and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and problem-solving skills.
• Ability to work independently and manage competing priorities in a fast-paced environment.
• Candidates from Eastern European countries will be given preference.