Executive Secretary

None; Dubai; On-site; AED 90,000 - 120,000; Full time

Job summary

We are looking for an experienced Administrative Professional in Dubai to manage complex calendars for executives. Responsibilities include scheduling appointments, preparing agendas for meetings, and ensuring effective communication before and after sessions.

The ideal candidate must have a Bachelor's degree in Business Administration or a related field and at least 5 years of experience supporting high-level executives. Proficiency in Microsoft Office Suite is essential, along with strong organizational and communication skills.

Qualifications

• 5+ years of experience in a high‑level administrative role.
• Proficiency in Microsoft Office Suite required.
• Certification in Office Management or Administrative Support is a plus.

Responsibilities

• Manage complex calendars and schedule appointments.
• Prepare meeting agendas and facilitate communication.
• Draft, edit, and proofread correspondence and documents.
• Coordinate travel arrangements and ensure compliance.

Skills

Time management

Communication

Proofreading

Organization

Microsoft Office Suite

Education

Bachelor's degree in Business Administration, Communications

Job description

Responsibilities

• Manage complex calendars and schedule appointments ensuring optimal time management for executives while balancing competing priorities.
• Prepare comprehensive meeting agendas and facilitate effective communication before, during, and after each session, ensuring all parties are aligned.
• Draft, edit, and proofread high‑stakes correspondence and documents, maintaining a professional tone and brand consistency.
• Coordinate travel arrangements including itineraries and accommodations while ensuring compliance with corporate travel policies.

Qualifications

• Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum of 5 years of experience in a high‑level administrative role, preferably supporting C‑suite executives in a fast‑paced environment.
• Proficiency in Microsoft Office Suite and advanced knowledge of digital communication tools.
• Certification in Office Management or Administrative Support, showcasing a commitment to professional growth and industry standards.