Executive Assistant To CEO

Confidential Company; Dubai; On-site; AED 90,000 - 120,000; Full time

Job summary

Confidential Company in Dubai is seeking an Executive Assistant to manage the CEO’s schedule, prepare correspondence, and coordinate events. The ideal candidate will have a Bachelor’s degree, 3-5 years’ experience as an executive assistant, and strong organizational and communication skills.

The role includes managing personal appointments and travel arrangements for the CEO and family. The candidate should ensure confidentiality and excel in Microsoft Office, as well as handle various administrative tasks effectively.

Qualifications

• 3-5 years' experience, with several years as an executive assistant.
• Advanced proficiency in Microsoft Office suite.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Manage and prioritize the CEO’s schedule and appointments.
• Prepare correspondence, reports, and presentations.
• Arrange and coordinate company events and meetings.
• Act as a liaison between the CEO and internal/external parties.

Skills

Organizational skills

Time-management skills

Project-management skills

Communication skills

Confidentiality

Microsoft Office proficiency

Interpersonal skills

Travel arrangement coordination

Education

Bachelor’s degree in business administration, office management, or a related field

Job description

Responsibilities

• Manage and prioritize the CEO’s schedule, including scheduling appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, and presentations as requested by the CEO.
• Manage incoming and outgoing calls, emails, and mail on behalf of the CEO.
• Arrange and coordinate company events, meetings, and presentations.
• Act as a liaison between the CEO and internal departments as well as external clients and partners.
• Maintain confidentiality and handle sensitive information with discretion.
• Provide general administrative support such as data entry, filing, and organizing records.
• Manage project timelines and provide updates to the CEO.
• Take minutes of meetings and distribute them to relevant stakeholders.
• Manage personal appointments and schedules, including medical, banking, legal, and other personal commitments.
• Coordinate personal travel arrangements for the CEO and family members, including flights, accommodation, transportation, travel documentation, and detailed itineraries.
• Organize and oversee family vacations, holidays, and leisure activities.
• Assist with planning and coordination of personal events, celebrations, gatherings, and special occasions.
• Perform other related duties as assigned.

Qualifications

• Bachelor’s degree in business administration, office management, or a related field (preferred).
• 3-5 years’ experience, with several years as an executive assistant.
• Strong organizational, time‑management, and project‑management skills.
• Excellent verbal and written communication skills.
• Ability to work independently, manage multiple priorities, and meet tight deadlines.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Advanced proficiency in Microsoft Office suite, especially Word, Excel, and PowerPoint.
• Knowledge of office management systems and procedures.
• Excellent interpersonal skills and the ability to work well with all levels of internal and external clients.
• Ability to handle correspondence and take minutes of meetings.
• Ability to organize and coordinate travel arrangements and events.
• Ability to work effectively under pressure.