Executive Assistant

Villegas Recruitment Firm; Dubai; On-site; AED 150,000 - 230,000; Full time

Job summary

Villegas Recruitment Firm is seeking an Executive Assistant to manage calendars, coordinate meetings, handle communications, and support senior leadership with discreet and independent project work in Dubai.

The ideal candidate has 5+ years in executive or administrative support, exceptional communication and organizational skills, and comfort using Google Workspace, Outlook, and project management tools while safeguarding confidential information.

Qualifications

• 5+ years of experience in executive or administrative support.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Comfortable working with tools like Google Workspace, Outlook, and project management software.
• Discretion and professionalism when handling sensitive information.

Responsibilities

• Manage complex calendars, scheduling, and travel arrangements
• Prepare agendas, take notes, and follow up on action items for meetings
• Draft and manage correspondence on behalf of the executive
• Coordinate internal and external communications with professionalism and discretion
• Organize documents, expense reports, and other administrative processes
• Plan and coordinate events, offsites, and team gatherings
• Anticipate needs and proactively solve problems before they become urgent
• Handle confidential information with sound judgment

Skills

Communication skills

Organizational skills

Discretion and professionalism

Calendar management

Tools

Google Workspace

Outlook

Project management software

Job description

The Executive Assistant will manage calendars, coordinate meetings, handle communications, and take on projects that require sound judgment, discretion, and a high level of independence.

What You'll Do

• Manage complex calendars, scheduling, and travel arrangements


• Prepare agendas, take notes, and follow up on action items for meetings


• Draft and manage correspondence on behalf of the executive


• Coordinate internal and external communications with professionalism and discretion


• Organize documents, expense reports, and other administrative processes


• Plan and coordinate events, offsites, and team gatherings


• Anticipate needs and proactively solve problems before they become urgent


• Handle confidential information with sound judgment

What's Needed

• 5+ years of experience as an Executive Assistant, Administrative Assistant, or similar role


• Excellent written and verbal communication skills


• Strong organizational skills and attention to detail


• Comfortable working with tools like Google Workspace, Outlook, and project management software


• Discretion and professionalism when handling sensitive information