Executive Secretary - Signage

Emirates Talent Solution; Sharjah; On-site; AED 90,000 - 120,000; Full time

Job summary

Emirates Talent Solution in Sharjah is seeking a highly organized Executive Secretary to support senior management in a fast-paced signage company. This role requires meticulous calendar management, document preparation, travel coordination, and confidential records handling.

Ideal candidates hold a Bachelor's degree and 5–7 years of executive support experience, strong English communication, and proficiency with Microsoft Office. Arabic skills are a plus.

Qualifications

• Bachelor's degree in Business Administration, Secretarial Studies, or related field.
• 5-7 years of experience in a similar executive support role.
• Strong command of Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Excellent communication skills in English (Arabic is a plus).
• Ability to multitask and manage priorities independently.

Responsibilities

• Manage calendars, meetings, and day-to-day schedules for senior executives.
• Draft, edit, and prepare reports, presentations, and business documents.
• Maintain organized filing systems and confidential records.

Skills

Microsoft Office

English proficiency

Education

Bachelor's degree in Business Administration, Secretarial Studies, or related field

Tools

Excel

Word

PowerPoint

Outlook

Job description

About the job Executive Secretary - Signage

Job Overview:

Emirates Talent Solution is hiring a dedicated and highly organized Executive Assistant / Secretary for a leading company in the signage and outdoor media industry based in Sharjah. This role is ideal for a resourceful individual with strong administrative skills, excellent communication abilities, and the capacity to support senior management in a dynamic, fast-paced environment.

Key Responsibilities:

Executive & Administrative Support

• Manage calendars, meetings, and day-to-day schedules for senior executives


• Draft, edit, and prepare reports, presentations, and business documents


• Maintain organized filing systems and confidential records

Communication & Coordination

• Serve as a liaison between the executive team and internal/external stakeholders


• Coordinate travel arrangements, including flights, hotel bookings, and itineraries


• Ensure seamless communication flow across departments

Meetings & Events

• Organize meetings, conferences, and internal events


• Prepare agendas, take minutes, and follow up on deliverables


• Ensure all materials and logistics are arranged in advance

Confidentiality & Discretion

• Handle confidential information with a high level of professionalism


• Ensure secure management of sensitive documents and data

Office & HR Support

• Oversee office supply management and administrative processes


• Assist HR with onboarding, documentation, and general coordination tasks

Requirements:

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field


• 5 -7 years of experience in a similar executive support role (required)


• Strong command of Microsoft Office (Excel, Word, PowerPoint, Outlook)


• Excellent communication skills in English (Arabic is a plus)


• Proven ability to multitask and manage priorities independently


• High attention to detail, discretion, and professionalism


• Prior experience in the signage or outdoor media industry is an added advantage