Executive Assistant to the CEO

ITP Media Group; Dubai; Presencial; AED 120.000 - 180.000; Jornada completa

Descripción de la vacante

ITP Media Group in Dubai seeks an experienced Executive Assistant to support the CEO. You will manage calendars, coordinate meetings, arrange travel, draft correspondence and prepare presentations.

The role requires discretion with sensitive information and seamless interaction with senior stakeholders. Ideal candidates have 3+ years in executive support, strong MS Office skills, and exceptional organizational abilities.

Formación

• 3+ years in Executive/Personal Assistant roles
• Strong MS Office proficiency (Word, Excel, PowerPoint)
• Excellent organization and time-management skills
• Strong written and verbal communication
• Attention to detail and discretion with confidential information
• Professional and confident dealing with senior executives and stakeholders
• Flexible for occasional evening and weekend requirements

Responsabilidades

• Manage the CEO's calendar, meetings and appointments
• Coordinate meetings, prepare agendas and take meeting notes and action points
• Follow up with teams to ensure actions and deadlines are completed
• Arrange business travel, including flights, hotels, visas and transfers
• Draft and manage emails, letters and correspondence for the CEO
• Manage the CEO's expenses, petty cash and basic payments
• Prepare reports, updates, documents and presentations as required
• Carry out research and gather information for the CEO
• Handle confidential and sensitive information with discretion

Conocimientos

Executive support

MS Office

Time management

Communication

Attention to detail

Professional demeanor

Calendar management

Herramientas

Microsoft Word

Microsoft Excel

PowerPoint

Descripción del empleo

Responsibilities

• Manage the CEO's calendar, meetings and appointments
• Coordinate meetings, prepare agendas and take meeting notes and action points
• Follow up with teams to ensure actions and deadlines are completed
• Arrange business travel, including flights, hotels, visas and transfers
• Draft and manage emails, letters and correspondence on behalf of the CEO
• Manage the CEO's expenses, petty cash and basic payments
• Prepare reports, updates, documents and presentations as required
• Carry out research and gather information for the CEO
• Handle confidential and sensitive business information with discretion

Requirements

• 3+ years as an Executive Assistant, Personal Assistant or similar role
• Strong proficiency in Microsoft Office, particularly Word, Excel and PowerPoint
• Excellent organisation and time-management skills
• Strong written and verbal communication skills
• Excellent attention to detail
• Professional and confident with senior executives and stakeholders
• Flexible for occasional evening and weekend requirements

Preferred Qualifications

• Experience supporting a CEO or C-suite executive
• Experience in the media industry

About the Company

ITP Media Group is a diversified media house spanning publishing, influencer marketing, live events and creative communications.