Executive Personal Assistant

Confidential Careers; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

Confidential Careers is seeking an Executive & Personal Assistant to support the CEO across business and personal domains. You will be the CEO's right hand, managing a fast-moving calendar, coordinating with the board, and ensuring nothing falls through the cracks, both in the office and beyond it.

The role requires 3–5+ years of experience with C-suite executives, exceptional discretion, and polished communication.

Qualifications

• 3–5+ years of experience supporting C-suite or senior executives.
• Demonstrated discretion and judgment when handling sensitive information.
• Excellent written and verbal communication with polished professional style.

Responsibilities

• Manage a complex, ever-changing calendar and resolve scheduling conflicts proactively.
• Screen calls, emails, and correspondence; draft professional communications and flag urgent items.
• Prepare board and meeting materials — agendas, minutes, briefing packets, and presentations.
• Coordinate domestic and international travel, including visas and accommodations.
• Track action items across teams to ensure follow-through on the CEO's behalf.
• Manage private appointments and family scheduling with complete confidentiality.
• Handle personal travel, reservations, household vendors, and event coordination.
• Process personal and business expenses and maintain accurate records.

Skills

Calendar management

Discretion

Written & verbal communication

Video conferencing tools

Multitasking under pressure

Tools

Office suite (Outlook, Calendar)

Video conferencing platforms

Job description

Executive & Personal Assistant to the CEO

We're looking for a highly organized, discreet Executive & Personal Assistant to support our CEO across both business and personal domains. You'll be the CEO's right hand — managing a fast-moving calendar, coordinating with the board, and ensuring nothing falls through the cracks, both in the office and beyond it.

What You'll Do

Executive Support

• Manage a complex, ever-changing calendar and resolve scheduling conflicts proactively
• Screen calls, emails, and correspondence; draft professional communications and flag urgent items
• Prepare board and meeting materials — agendas, minutes, briefing packets, and presentations
• Coordinate domestic and international travel, including visas and accommodations
• Track action items across teams to ensure follow-through on the CEO's behalf

Personal Support

• Manage private appointments and family scheduling with complete confidentiality
• Handle personal travel, reservations, household vendors, and event coordination
• Process personal and business expenses and maintain accurate records

What You Bring

• 3–5+ years of experience supporting C-suite executives
• Exceptional discretion and judgment with sensitive information
• Polished communication skills, written and verbal
• Strong command of office, calendar, and video conferencing tools
• Ability to multitask and stay composed under pressure