Executive Assistant to VP – Hybrid Admin & Strategy

Jobs at Dubai; Dubai; Hybrid; AED 246,000 - 357,000; Full time

Job summary

AECOM in Dubai seeks a proactive Executive Assistant to support the Vice President and the PCC Management team, handling confidential information and coordinating between executives and internal/external stakeholders. The role requires impeccable organization, discretion, and a proactive mindset.

Hybrid work options are available, with a focus on delivering high‑quality administrative support, meeting coordination, travel planning, and town halls, contributing to strategic decision-making and

Qualifications

• Diploma or Degree in Business Administration or Office Management preferred.
• Proven experience as Executive Assistant or Administrative Coordinator supporting senior leadership.
• Proficient in Microsoft Office Suite with strong organizational skills.
• Excellent written and verbal communication; ability to handle confidential information.

Responsibilities

• Provide general administrative assistance to the PCC Management team to ensure efficient day-to-day operations.
• Handle highly confidential information with professionalism and discretion.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other tools to execute tasks efficiently.
• Attend meetings, take minutes, and track outstanding actions to ensure follow-ups are completed.
• Assist in organizing meetings, events, and Town Halls, including scheduling, logistics, and follow-ups.
• Coordinate travel plans for team members, ensuring seamless itineraries and efficient travel management.
• Schedule and set up project review meetings as required, ensuring all stakeholders are informed and prepared.
• Organize Senior Management Activity (SMA) site visits, focusing on safety and quality objectives.

Skills

MS Office

Administrative support

Written & verbal

Confidentiality

Organization

Team collaboration

Education

Diploma or Degree in Business Administration or Office Management

Tools

Microsoft Office Suite

Job description

AECOM in Dubai seeks a proactive Executive Assistant to support the Vice President and the PCC Management team, handling confidential information and coordinating between executives and internal/external stakeholders. The role requires impeccable organization, discretion, and a proactive mindset.

Hybrid work options are available, with a focus on delivering high‑quality administrative support, meeting coordination, travel planning, and town halls, contributing to strategic decision-making and