Executive Assistant

Kayzin Recruitment; Dubai; On-site; AED 279,000 - 469,000; Full time

Job summary

Kayzin Recruitment, in partnership with a leading international group, seeks an experienced Executive Assistant to the CEO in Dubai. This high-impact role supports a fast-moving CEO during significant international growth, requiring proactive and commercial acumen.

The successful candidate will be a trusted extension of the CEO, with 5+ years of experience, managing a demanding schedule, handling confidential information, and coordinating across time zones with autonomy.

Qualifications

• Extensive experience supporting a CEO or C-suite executive.
• Proactive and commercially aware with strong decision-making.
• Exceptional organisation and prioritisation abilities.
• Experience navigating senior internal and external stakeholders.
• Comfortable working at speed while maintaining accuracy and discretion.

Responsibilities

• Managing a complex and frequently changing diary for the CEO.
• Coordinating international travel, meetings and business commitments.
• Acting as a central point of communication between the CEO and senior stakeholders.
• Prioritising information and requests reaching the CEO.
• Anticipating requirements and resolving issues independently.
• Preparing meeting materials, correspondence and follow-up actions.
• Handling confidential and time-sensitive information.
• Supporting urgent projects and ad hoc business requirements.
• Coordinating across different countries and time zones.
• Travelling internationally with the CEO when required.
• Ensuring actions, decisions and priorities are followed through to completion.

Skills

Executive support to CEO

Stakeholder management

Diary management

Travel coordination

Discretion & integrity

English communication

Job description

Kayzin Recruitment is partnering with a leading international group to appoint an experienced Executive Assistant to its CEO.

This is a high-impact position supporting an ambitious, fast-moving CEO within a business experiencing significant international growth.

The successful candidate will act as a trusted extension of the CEO, requiring at least 5 years experiance, managing a demanding schedule, controlling the flow of information and ensuring priorities move forward efficiently.

This role requires much more than traditional diary management. We are looking for someone highly proactive, commercially aware and confident operating with autonomy. You should be able to anticipate what is needed, navigate senior stakeholders and bring solutions - not simply elevate problems.

Key responsibilities:

• Managing a complex and frequently changing diary
• Coordinating international travel, meetings and business commitments
• Acting as a central point of communication between the CEO, managing directors and senior stakeholders
• Prioritising the information and requests reaching the CEO
• Anticipating requirements and resolving issues independently
• Preparing meeting materials, correspondence and follow-up actions
• Managing confidential and time-sensitive information
• Supporting urgent projects and ad hoc business requirements
• Coordinating across different countries and time zones
• Travelling internationally with the CEO when required
• Ensuring actions, decisions and priorities are followed through to completion

What we’re looking for:

• Substantial experience supporting a CEO, founder or C-suite executive
• Highly proactive, intelligent and commercially aware
• Exceptional organisation and prioritisation skills
• Confident managing senior internal and external stakeholders
• Able to work at speed while maintaining accuracy and discretion
• Comfortable taking ownership and making sound decisions
• Strong written and spoken English
• Additional language skills would be beneficial
• Flexible around working hours, international time zones and travel
• Resilient and comfortable operating within a demanding, fast-paced environment
• Interested in building a long-term career with a growing international business

This is an office-based position, and the successful candidate must be comfortable adapting their schedule around the CEO's business commitments when required.

*Please note only suitable applicants will be contacted